Director of Facilities

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Job description

ABOUT US

Join the St. Vincent de Paul team, where what you do is much more than just a job-it's a cause. Our staff members are true partners in our mission to help those impacted by poverty achieve their full potential. Their job satisfaction comes from knowing that their work each day has a positive impact on people's lives. If you are the type of person who is excited and motivated by the idea of doing good for others, and our community, come join us! We are looking for high-energy staff members willing to share a commitment for our cause in a workplace filled with other caring people. We offer you a competitive salary, generous benefits, a culture where learning and growth is encouraged, a workplace where employees are highly valued and, most of all, an opportunity to be passionate about what you do every day. We are growing and looking for a passionate person to join our team!

SUMMARY

The Director of Facilities is an administrative position responsible for all aspects of facilities management including building maintenance and repairs, capital improvements, regulatory compliance, and ensuring healthy and safe facilities. Develops and maintains policies and procedures and systems for effective management of facilities. Manages leases and contracts, and supervises facilities staff. Exercises fiscal oversight to achieve cost efficiencies and budget compliance.

PRIMARY DUTIES

A. Facilities Management:

The Director Facilities provides oversight and management of all SVDP facilities, to include:

• Monitoring and responding to all facility-related issues;
• Supervising facilities staff;
• Conducting regular facility walk-throughs and inspections, documenting conditions and preparing reports;
• Providing a schedule of all maintenance contracts with contract details;
• Ensuring that the facilities are prepared for inclement weather and equipment preventative maintenance;
• Creating and maintaining a facility profile for each site to identify operational, systems, and infrastructure details.

B. Procurement:

• Creates detailed scopes of work and produces RFP's and RFQ's to identify contractors, and obtains multiple competitive bids and proposals for facility-related contracts, services, repairs, maintenance, supplies, and projects;
• Maintains an updated vendor list and seeks new vendors for optimal pricing;
• Engages in contract negotiations;
• Ensures and monitors Davis Bacon Wage compliance when required by funding source.

C. Planning: Conducts building assessments, identifies facility needs, plans capital improvements, and takes the lead on the facilities objectives in the SVDP Strategic Plan.

D. Capital Projects: Coordinates capital improvement projects, serving as SVDP Liaison and project manager, to include planning, bidding, contracting, and overseeing work and ensuring proper documentation is maintained.

E. Contracts/Leases: Negotiates, reviews, and submits recommendations for approval for all facility related contracts and leases.

F. Budget Management:

• Manages financial resources to ensure fiscal efficiencies, monitoring and managing expenditures to budget, assisting with development of budgets, and negotiating fiscally responsible leases and contracts;
• Ensures that repairs and project expenses are billed properly;
• Reviews and submits for approval both ongoing and one-time expenditures.

G. Insurance Claims: In collaboration with the CFO, the Director of Facilities is responsible for providing information and/or communicating with the insurance adjustor to ensure that all claims are addressed in a timely manner. For claims that involve facility repairs, meets the adjuster and communicates and follows-up with the adjuster until the work is completed and the claim is closed.

SECONDARY DUTIES

• Maintains Work Order systems'
• Enters invoices into billing system with proper coding.
• Develops and implements emergency preparedness plans and trains staff on procedures.
• Provides 24/7, on-call responsibility for facility-related emergencies.
• Participates in staff meetings and other meetings as requested.
• Monitors public safety notifications for emergencies and threats within proximity of SVDP facilities.
• Ensures staff are property trained for duties related to facility operations and facility safety procedures and practices.

ADDITIONAL DUTIES

• Upholds the mission and values of St. Vincent de Paul.
• Assists with and attend special events held by St. Vincent de Paul.
• Attends, and as necessary represents St Vincent de Paul in external meetings and events.
• Other duties as assigned within the scope of the position.

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REQUIREMENTS*

• Bachelor's degree, preferably in facility management, construction, or related field.
• 5 years of facility management experience.
• 2 years supervisory experience.
• Strong computer skills with Microsoft Office Suite and experience with property management and/or work order software and other relevant applications.
• Ability to communicate effectively, both verbally and in writing.
• Skills in budget management strongly preferred.
• Knowledge of facility As-Builts, blueprints and floor plans.
• Highly organized.
• Desire and ability to work as a team player.
• A car and the ability to travel to meetings and SVDP facilities and a valid drivers license.

Keywords:

Facilities Manager, Facilities Supervisor, Property Manager, Property Director, Facilities Lead, Supervisor of Facilities, Manager of Facilities, Facilities Director

Job Type: Full-time

Pay: $79,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Maintenance: 5 years (Preferred)
• Supervising: 2 years (Preferred)

Work Location: Multiple Locations