Financial Analyst

Job description

The Department of Psychiatry and Behavioral Sciences is seeking a Financial Analyst who will be responsible for daily issues as they arise within the department, administratively and facilities related and will coordinate the fellowship process with Fellowship Director. This position directly manages the non-sponsored funds in the Department of Geriatric and Neuropsychiatry as well as tracks and submits payroll changes, as needed. The Financial Analyst performs financial activities for the Department of Psychiatry at Bayview within the scope of the position and serves as backup for Administrative Manager in her absence.

Minimum Qualifications (Mandatory):

• Bachelor's Degree in Finance, accounting, or other related field.
• Three years of related progressively responsible related financial/accounting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

• Develops, implements and maintains administrative systems and procedures for effective functioning of the division.
• Handles daily issues and needs as they occur.
• Assigns and prepares offices for new employees prior to their arrival.
• Ensures timely and accurate coding and processing of invoices, check requests, travel expense reimbursements, etc.
• Takes initiative in contacting counter parts in the correct shared services departments to help in reconciling purchase orders, and accounts payable or travel documents.

• Manages the neuropsychiatry, geriatric psychiatry and psychosomatic medicine fellowship program including serving as the program coordinator for the geriatric psychiatry and psychosomatic medicine fellowships as required by the ACGME.
• Tracks continuing education and clinic hours for all fellows in program including all duty-hours documentation as required by the Office of Graduate Medical Education.
• Updates and maintains the EValue system for the neuropsychiatry, geriatric psychiatry, and psychosomatic medicine fellowships.

• Initiates SAP transactions within all modules, AP, Supply Chain, HR/Payroll, Finance, Sponsored, and BW. Reconcile and allocate expenses.
• Manages financial processes to ensure accuracy and completion and maintenance of supporting documentation.
• Processes MTAs and other agreements through COEUS which includes working with outside investigators, vendors, research administration and legal offices.
• Tracks documents from creation to close-out; troubleshoot any problems that may occur.
• Serves as point of contact for questions regarding financial policy and procedure.

• Directly manages divisional non-sponsored budgets and reconciles monthly to ensure accurate expenditure of funds.
• Processes non-payroll cost transfers as needed to assign expenses to appropriate non-sponsored account.
• Processes check deposits.
• Assists in preparing and forecasting fiscal budget for Department Behavioral Biology and Department of Behavioral Medicine.

• Assists with the development of budgets for grants and contracts including new, renewal and continuation awards.
• Works closely with senior management to prepare grant proposals and other submissions by gathering supporting documentation, prepare budgets, write justifications, ensure timelines are met and documentation is formatted as required, using knowledge of grant submission process and requirements.
• Assists in preparing and forecasting fiscal budget for Department Behavioral Biology and Department of Behavioral Medicine sponsored projects.