Senior Operations Assistant

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Job description

ASB Real Estate Investments, a division of ASB Capital Management, LLC, is a leading U.S. real estate investment management firm with $7.9 billion in gross assets under management from over 325 institutional clients. Headquartered in the Washington, D.C. area, ASB invests in major markets across the United States, concentrating in industrial, multifamily, office, retails, and self-storage properties.

ASB has built success around talented, hard-working individuals who collaborate to gain a broad and integrated understanding of real estate disciplines to deliver attractive risk-adjusted returns. We encourage a culture of collaboration, and all members of our team engage in offering their points of view on major decisions in an extremely inclusive management process.

The Operations Assistant for ASB Real Estate Investments will support the Portfolio Management, Accounting, and Legal departments with scheduling, setting up meetings, submitting reports, putting together presentations, ordering supplies, maintaining files, and other important tasks.

Duties & Responsibilities:

* Maintain corporate calendars; coordinate and schedule recurring and non-recurring meetings for in-house meetings and those with guests
* Arrange travel, as required, for Senior Managers or guests of the company
* Arrange for catering services as needed for in-house or off-site company functions
* Prepare, submit and follow-up on travel and entertainment expense reports, accounts payable and receivable
* Photocopy, scan, collate, and bind reports, presentations, proposals, and other company communications
* Prepare, type and proofread routine memoranda and correspondence
* Produce & distribute reports for the Senior Managers, as needed
* Requisition supplies used in the normal course of business; interface with vendors and billing depts.
* Work with building operations on day-to-day office requirements
* Light phone duty fielding & directing calls from clients, vendors, consultants and others
* Open and process incoming mail; prepare and receive overnight deliveries and courier services
* Maintain files as dictated by departments and regulatory requirements
* Handle special high priority projects and confidential tasks
* Obtain Notary status & notarize documents as required
* Write and submit minutes for regular company meetings
* Fill in for President's Assistant as required, for lunch periods and in the event of absence
* Other duties as assigned by management
* Special projects, as needed

Selection Criteria:

* Ability to work unsupervised and initiate tasks, see a need and take care of it
* Excellent verbal, written and telephone skills
* Excellent organizational skills, attention to detail and ability to perform multiple tasks
* Proficiency with Microsoft Office software is a must
* 3-5 years prior administrative experience
* Bachelor's Degree or equivalent mix of education and experience preferred

The Company requires that its employees be fully vaccinated against COVID-19 unless they have an approved medical or religious accommodation.

ASB Real Estate Investments is proud to be an equal opportunity workplace. We promote diversity and equality within all facets of our organization, and we foster an environment that recognizes employees' unique skillsets and ensure that all employees have an equal opportunity to grow and advance.

If you are a candidate in need of assistance or an accommodation in the application process, please contact or .

Equal Opportunity Employer/Veterans/Disabled

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