Project Coordinator

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Job description

Description:

Seeking a Project Coordinator to join the InstallNET team!

InstallNET is a professional services firm that offers Premium Project Management in the Commercial Furniture industry. Anyone interested in joining our team should expect a variety of fascinating challenges and learning opportunities. At InstallNET many of our core fundamentals focus on having a sense of urgency, sharing knowledge, and on being curious, resourceful, creative, enthusiastic, passionate, and proactive.

As a Project Coordinator, you are a key member of the team and will work closely with our Project Managers to deliver a legendary customer service to our clients and partners. The Project Coordinator is responsible for the daily support of all jobs across all projects and positions. In the Project Coordinator role, you will ensure jobs are set up for success and milestones are met in a timely manner.

Essential Project Coordinator Functions

Champion The InstallNET Way.

Be a mentor & Trainer - Everyone at InstallNET is responsible, both formally and informally, for the mentorship, growth, development, and training of fellow team members across the company.

Project Coordination - The Project Coordinator...

• Generates all storage quotes and updates recurring storage quotes in a timely manner
• Processes POs for jobs under $5,000 ensuring all information matches and complete and ensuring the customer has not exceed credit terms with award of job.
• Proactively checks receivers and BOM to ensure all product arrives for team jobs
• Ensures timely scheduling for all jobs under $5,000
• Requests appropriate COIs and inputs appropriate information and dates and follows-up as necessary
• Maintains an accurate call date report and requests updates from team members to ensure accuracy
• Understand and use website reports (NTI, Firm Schedule, Estimated Start Date, etc.).
• Assists with the maintenance of the PPM and Punch compliance for the team and follows up as needed.

Project Administration - The Project Coordinator...

• Generate emailed quotes and follow up on outstanding quotes for the team.
• Set job up for success by requesting and attaching appropriate documents to included: BOM, floor plans, blueprints.
• Close out jobs and ensure appropriate signatures and attachments have been received. Follow up on all missing information and prepare projects for invoicing.
• Follow up on outdated Ship Dates per Need Product Report to determine true shipping date or if product arrived and ensure dates and ship to information remain accurate.
• Provide follow-up support on all projects and punch items.
• Understand and use website reports (NTI, Firm Schedule, Estimated Start Date, etc.).
• Maintain PPM and Punch compliance for the team and follows up as needed.
• Ensures Service Provider Evaluation has been completed and follows-up with appropriate Project Manager to ensure accuracy.

PM20

. Requirements:

Project Coordinator Competencies

1. Technical Capacity.

2. Communication Proficiency.

3. Initiative.

4. Multitasking.

5. Thoroughness.

Required Education and Experience

• High school graduation, or its equivalent.
• At least two (2) years of experience in an office support environment.

Preferred Education and Experience

• Bachelor's degree.
• Two (2) years of experience supporting a team of project managers in a related field.

Supervisory Responsibility No direct supervisory duties.

Work Environment This job generally operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work This position requires standard hours and rarely requires weekend work.

Travel- 5% Some training may require out-of-the-area and overnight travel, varies on career path.

Other Duties - Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

PI

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