Accounts Payable Supervisor

Job description

Accounts Payable Supervisor

At National Spine & Pain Centers (NSPC), our platform of success is composed of a history of excellence, recognized distinction, groundbreaking treatment options, convenient locations, and long-term results.

We currently are looking for a Accounts Payable Supervisor to support our Accounts Payable Team. The Accounts Payable Supervisor is responsible for assisting in overseeing company disbursement activity, as well as all day-to-day activities comprised by the accounts payable (AP) function, to ensure the timely and accurate processing of all transactions in accordance with established policies and procedures. Primary duties include reviewing/ posting of all approved vendor invoices and process payments on time, assist with AP month-end close procedures, AP financial auditing, and critical AP actions.

Additionally and working under the guidance of the Accounts Payable Manager, the Accounts Payable Supervisor:

* Supervising AP staff, including training and reviewing their work product, and monitoring deadlines and tasks.
* Confirm the substantiation and approval of all invoices by the proper management levels, as well as the correct posting of all account numbers by AP staff. Capture all approved invoices from AP systems.
* Review all approved invoices in Nexonia and approve to transfer to AP system.
* Confirm that all payments released to the correct vendors.
* Ensure vendor payment according to all specified payment terms.
* Assist with weekly check run reports; review all check and eft batches.
* Review invoice coding for accuracy and GAAP compliance.
* Confirm the issuance of all patient/ insurance refunds.
* Process the EFT at the end of each check batch cycle, including reviewing documentation and providing information in the correct format to the board-designated signor.
* Extracting and reviewing the daily ACH transactions from the bank accounts.
* Assist to complete all company 1099 preparation and filing, including for any new acquisitions as required.
* Assist in any projects and processes related to accounting software upgrades and migration.
* Assist the AP Manager to oversee the disbursement and management of expenses that flow through AP with the goal of a timely monthly close.
* Work with Accounts payable Manger to perform month-end closing processes, including reconciling all AP sub-ledgers from the purchasing module to the general ledger.
* Assist with generating all AP Aging reports, and reconcile AP Accrued Expense account.
* Ensure the capture of all monthly expenses, regardless of invoice receipt and approval status.
* Assist with entering appropriate journal entries.
* Assist Financial Analysts in investigating any irregularities in monthly account balances during and after the preparation of all financial statements.
* Ensure the maintenance of all appropriate support material associated to disbursements, expenses, and liability-related balance sheet accounts for general ledger transactions.

Additional Responsibilities:

* Adhere to and uphold all applicable federal and state compliance regulations, the NSPC Code of Conduct, the NSPC Employee Handbook, compliance policies and procedures, and applicable healthcare fraud, waste and abuse laws.
* Understand, comply with, and enforce all NSPC policies, procedures, codes of conduct, and OSHA and HIPAA privacy rules.
* Ensure adherence to all compliance standards among all NSPC colleagues and staff, including those managed or overseen.
* All other duties, as assigned.

We require the following:

* A Bachelors Degree in Accounting, or a Bachelors Degree plus equivalent accounting and business credits.
* Seven plus years experience in the accounting field with an emphasis on accounts payable, including at least three at a supervisory level.
* Knowledge of Microsoft Office Suite with intermediate Excel skills.
* Experience with financial reporting, general ledger, procurement and accounts payable system.
* Ability to perform advanced mathematical and accounting computations quickly and accurately.
* Excellent written and verbal communication abilities.
* Ability to prioritize and manage multiple responsibilities, skilled in time and change management.
* Self-motivated and autonomous, requiring little day-to-day supervision.
* Strong analytical skills and attention to detail.
* Commitment to excellent internal and external customer service.

NSPC offers a wide variety of benefits, including but not limited to competitive compensation, comprehensive medical/dental/vision insurance options, life and other ancillary insurance plans, a 4% employer-matched 401(k), holidays, and paid time off (PTO).

We encourage all prospective candidates to learn more about NSPC by viewing our website at