Human Resources Assistant

Summary/Objective:

The Human Resources Assistant assists with the administration of the day-to-day operations of the human resources functions and may carry out responsibilities in some or all the following functional areas: recruiting, HRIS, employee relations, training and development, benefits.

Essential Functions:

• Provide administrative support including answering phones, greeting visitors, sorting department mail, copying, faxing, filing, etc.
• Process personnel/payroll changes in the HRIS system, i.e., new hires, pay changes, special deductions and garnishments.
• Coordinate, schedule and lead orientation for all new employees. Ensure that new hire paperwork is thoroughly completed.
• Assist recruiters and hiring managers as necessary scheduling interviews, sending offer letters, etc.
• Order employment and criminal backgrounds, driving records.
• Request equipment for new hires (computer and other equipment, mailbox, business cards, etc.).
• Order uniforms for new employees. Review monthly invoices and reconcile.
• Complete employment verifications.
• Act as a reference for employees and management. Respond to question and inquiries or direct to the appropriate personnel.
• Prepare and submit Maryland New Hire Report monthly.
• Maintain company organization chart.
• Coordinate temporary help as needed (laborers, office staff).
• Other duties as assigned.

Non-Essential Functions:

• Participate in recruiting events as needed.
• Assist in planning company events, such as the annual roadeo/picnic and holiday party.
• Employee acknowledgements (birthdays, births, illness, death, other special events, etc.).
• Fill in as needed for colleagues.

JOB SPECIFICATIONS

Work Environment:

• Work time will be indoors/office.
• Noise level will be low.

Physical Demands:

• Lift a maximum weight of 35 lbs. and carry up to 35 lbs. on occasion.
• Sit approximately 7 hours per day and walk or stand the other 1 hour per day.

ADDITIONAL QUALIFICATIONS

Experience:

• General administrative experience (1-year minimum).

Special Skills:

• Written communication, verbal communication, and basic mathematical skills.
• Ability to use a computer, including Microsoft Office with a focus on Word and Excel.

• Experience using Visio (preferred).
• Excellent interpersonal skills.
• Able to exhibit a high level of confidentiality.
• Excellent organizational skills.

Certifications:

• SHRM member (preferred)
• PHR or SHRM-CP (preferred)

Industry Related Experience or Skills:

• N/A

Education Required: High School

Preferred Education: College/Undergrad

Bilingual in Spanish Preferred: Yes