Sr. Administrative Assistant

Job description

Those who join Emergent BioSolutions feel a sense of ownership about their future. You will excel in an environment characterized by respect, innovation and growth opportunities. Here, you will join passionate professionals who advance their scientific, technical and professional skills to develop products designed-to protect life.

I. JOB SUMMARY

The Sr. Administrative Assistant is responsible for performing general support tasks which may be highly confidential. The Sr. Administrative Assistant provides general administrative support to the Site Head and Senior Leadership Team (SLT) members, as well assisting others site employees and teams with coordinating various site activities/projects.

II. ESSENTIAL FUNCTIONS
Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Administrative Support
• General administration tasks, including, but not limited to: meeting coordination, travel arrangements, expense reports, credit card reconciliation, food orders, and boardroom bookings.
• Responsible for incoming and outgoing mail, including FedEx and in town couriers.
• Maintains general office supplies and organization.
• Perform invoice receipts in SAP
• Partners with recruiting personnel for the coordination of on-site interviews and candidate communication
• Organize and maintain files and databases in a confidential and secure manner
• Create and & prepare routine correspondence and presentations using various computer software applications.
• Assists with updating Site Update Meetings (SUM) power point and/or SharePoint.
• Provide support to Directors & Site.
• Greets and directs visitors while also ensuring professional appearance of the reception/lobby area

Schedule Management & Travel
• Coordinates travel arrangements as required.
• Prepares expense reports as required.

Meeting and Event Coordination
• Assist with event planning and meeting coordination.
• Manages food orders for meetings.
• Prepares and ensures meeting spaces are ready for use.
• Manages conference rooms bookings for the facility, source and coordinate external meeting space as required.

The above statements are intended to describe the nature of work performed by those in this job and are not an exhaustive list of all duties. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time which reflects management's assignment of essential functions.
III. MINIMUM EDUCATION, EXPERIENCE, SKILLS
• High school diploma or General Education Degree (GED) required. Associate's degree preferred.
• Minimum 5 years of administrative or related experience
• Must possess an outgoing and friendly personality
• Must be able to work in a fast-paced environment with the ability to adapt quickly to change and be flexible
• Must be a team player with excellent interpersonal and communication skills to interact well with all levels of employees
• Be self-directed and demonstrate efficient problem solving, organizational, and prioritizing skills with limited oversight.
• Must be proactive and a self-starter
• Good organizational skills and have a high attention to detail
• Time management and customer relations skills essential
• Must be proficient in Windows Platform, electronic file management, the Internet and Microsoft Office (Word, PowerPoint, Excel)

Successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment. Individuals with qualifying medical issues or sincerely held religious beliefs or practices that may prevent them from getting the vaccine may request an exemption from the vaccine requirement.

There are physical/mental demands and work environment characteristics that must be met by an individual to successfully perform the essential functions of the job. This information is available upon request from the candidate.

Reasonable accommodations may be made to enable individuals with disabilities to perform all essential functions.

Emergent BioSolutions is an Equal Opportunity/Affirmative Action Employer and values the diversity of our workforce. Emergent does not discriminate on the basis of race, color, creed, religion, sex or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, age, national origin, ancestry, citizenship status, marital status, physical or mental disability, military service or veteran status, genetic information or any other characteristics protected by applicable federal, state or local law.

Information submitted will be used by Emergent BioSolutions for activities related to your prospective employment. Emergent BioSolutions respects your privacy and any use of the information submitted will be subject to the terms of our Privacy Policy .

Emergent BioSolutions does not accept non-solicited resumes or candidate submittals from search/recruiting agencies not already on Emergent BioSolutions' approved agency list. Unsolicited resumes or candidate information submitted to Emergent BioSolutions by search/recruiting agencies not already on Emergent BioSolutions' approved agency list shall become the property of Emergent BioSolutions and if the candidate is subsequently hired by Emergent BioSolutions, Emergent BioSolutions shall not owe any fee to the submitting agency.