Human Resources Business Partner - Recruiting

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Job description

Mandatory Vaccination Requirement.
Urban One, Inc. and its divisions (collectively "Urban One" or the "Company") have implemented a mandatory vaccination policy pursuant to which all employees must be fully vaccinated as a condition of employment to safeguard their health and well-being, as well as that of their coworkers, families, and the community at large, from the risks associated with COVID-19. Candidates should be aware that new employees will be required to be vaccinated by their start date, meaning they have received all of the recommended doses for either a one dose or two dose COVID-19 vaccine, and provide proof of vaccination status (e.g. CDC COVID-19 Vaccination Record Card) , which will be kept confidential. Urban One is an equal opportunity employer, and will provide a reasonable accommodation to those who are unable to be vaccinated due to a sincerely-held religious belief or a medical disability where it does not pose an undue hardship on the Company to do so as provided under federal, state, and local law.

OVERVIEW:
The qualified candidate for this role is a self-starter who can independently complete a project and job duties from start to finish, is detail-oriented, and enjoys interacting with people. The incumbent will demonstrate a can-do attitude and a desire to grow with the company. You will be a key member of the team and responsible for recruiting and aiding managers with employee's grievances/resolutions. You will serve as lead for internal investigator applying sound judgment, reinforced by application from experience and/or training. In addition, you will be front-line providing guidance and solutions using current HR best practices and applying established policies and procedures in a fair and judiciously. Provides a high degree of HR service to leadership and assigned markets ("markets"): TBD

Knowledge/Skills/Abilities

● Critical thinker, innovative, and uses sound business judgment
● Strong sense of urgency and ability to multi-task
● Demonstrated ability to independently draft clear and concise business letters, memos, notes, emails, etc. using the proper business format, grammar, and punctuation is required
● Excellent communication, interpersonal and problem-solving skills are required to interact with managers, employees, candidates, and vendors
● Proficient with software to include but not limited to Microsoft Office (Word, Excel, PowerPoint, Outlook & TEAMS), online applicant tracking systems, DocuSign Power forms, and internet research skills
● Ability to learn new software and systems and implement quickly and consistently
● Must be detail-oriented and able to proof and edit documents, spreadsheets, etc.
● Ability to take direction and constructive feedback as it relates to projects, performance and makes positive adjustments in accordance with department expectations, and accepts full accountability for work product
● Proficiency with sourcing tools that include web posting, diversity channels, and networking venues
● Project management experience, with the ability to respond to changing priorities, and enjoyment of fast-paced, dedicated, technically challenging work environment
● Proficiency with sourcing tools that include web-posting, diversity channels, networking venues, and cold-calling
● Able to work outside of standard business hours to include weekends to address urgent ER matters and deliver required deliverables
● Submit to a criminal background check
● Ability to legally work in the US and provide required supporting documentation
● Provide proof of vaccination status upon request

EDUCATION and/or EXPERIENCE

● Bachelor's degree in Human Resources or related field preferred with at least 7 plus years of progressive experience in HR or an equivalent combination of education and experience
● Prior experience with applicant tracking software desired
● Experience with an HRIS system is required

Job Requirements:
ESSENTIAL RESPONSIBILITIES

Recruiting
● Leads the recruiting strategies applying effective recruiting methods in partnership with hiring managers' needs.
o Identify a variety of sourcing tools and building a talent pipeline
o Manage interview logistics, providing prescribed support for assigned markets to include pre-screening, scheduling, making salary recommendations, etc.
● Thoroughly review every job description to determine the correct FLSA designation by applying secured knowledge of wage and hour laws
● Draft from scratch and/or update job descriptions for markets
● Assist markets with temporary employee needs.
o Identify and develop strong relationships with staffing vendors
● Back-up ATS administrator with general duties to include but not limited to ad-hoc reporting, initiating requisitions, applicant management, and on-boarding
● Coordinate job postings and on-boarding information with managers
● Partner with the market Business Office with New Hires and onboarding to ensure all documents are received.
o Share onboarding documents for personnel files to be created
o Back-up approver for SARF's and PAF's
● Collaborates with the Benefits team to streamline processes and timely address issues when identified, creating solutions for best practices

Onboarding
● Drafts and administer accurate offer letters for markets and proactively assist People Services Partner with overflow
● Ensures employees enroll and complete required state (NY, IL) training (i.e., sexual harassment) in accordance with state requirements
● Conducts or assist with reference checks
● Ensures applicants undergo the appropriate background checks and reviews background reports in adherence
● Answers inquiries regarding compensation, benefits, and the company culture when needed
● Updates organization charts

Offboarding
● Administers exit interviews, assess the need for additional feedback, and follow up with direct report on open issues as appropriate
● Serves as the main contact for unemployment agency inquiries and external reference checks as needed
● Manages processing of involuntary separations, working with direct report and legal for markets

Employee Relations
● Actively supports the Return to Office Committee
● Operates as liaison for Ambassadors using identified software
● Partners with assigned markets to determine HR support business strategy. Facilitates change and ensures that core HR processes are delivered to support business needs.
● Provides Intelligent, thorough guidance, and coaching to managers to assist in addressing employee performance and conflict resolution to include but not limited to conducting needs analysis, performance improvement plan administration, written warnings, verbal warnings, counseling, etc.
● Independently conducts swift, thorough, and legally compliant internal investigations for assigned markets but also assists other HR members with internal investigations as needed.
● Review all disciplinary documents are reviewed before issuing to the employee to ensure they are compliant and measurable
● Provides insightful and timely support to employee's questions, requests, and concerns
● Knowledgeable and able to effectively educate employees and management on company policies, protocols, and best practices
● Deploys effective conflict management skills to mitigate liability
● Assists management at a strategic level to develop programs and tools aimed at mitigating and/or preventing employee relations issues.
● Provides data analysis, compiles reports, creates visuals using the appropriate MS suite or related applications
● Lead or support the HR department with the department and global projects and approach with enthusiasm
● Embrace the opportunity for new duties as assigned by leadership
● Develops a system to analyze attrition and make recommendations to the management team for corrective action and continuous improvement
● Keeps abreast of legislation affecting human resources and monitors company policies to ensure compliance.
● Proactively engages in professional learning/training. Attend department training, webinars, seminars as required and deploy skills to enhance the effectiveness of job performance. To include attending the Network's and Urban One's mandatory training in accordance with established deadlines
● Co-manage the corporate Recruiting and People Services Partner to include mentor and provides timely constructive feedback on performance in consult with the management team
● Maintains knowledge of and ensures compliance with employment-related laws and regulations
● Communicate professionally, tactfully, and diplomacy
● Applies a high level of discretion of confidential information
● Maintains compliance with federal and state regulations concerning employment.
● Travel to markets as required