Executive Assistant

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Job description

About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!

Job Summary

This position will assist property leaders with organizing industry events, meeting and travel arrangements, material preparation, and distribution.

Main Responsibilities

* Manage complex schedules and calendars.
* Schedule travel arrangements - domestic and limited international.
* Organize and submit expense reports.
* Heavy client contact - screen phone calls and respond timely to e-mails.
* Schedule conference calls.
* Keep contact information in Outlook updated.
* Organize and coordinate various speaking engagements, company events, and industry functions.
* Type correspondence/memos, proofread documents, assemble reports.
* Assist Research department with gathering data and preparing presentations.
* Update client information in HFF's internal database.
* Participate in key projects.
* Must be able to work overtime on short notice.
* Other duties assigned.

Experience Required

* 5 years in an Executive Assistant role.
* Strong communication skills written and verbal with excellent spelling and organizational skills.
* Must be detail oriented and able to handle multiple tasks in an extremely fast paced environment.
* Ability to be an independent worker with a team player attitude.
* Ability to work to meet tight deadlines is critical.
* Previous related experience in the financial or real estate services industries a plus.
* Must be a self-starter and work without day to day supervision.

Education

* Bachelor's Degree a plus.

Computer Skills

* Intermediate working knowledge of Outlook, Word, Excel, and PowerPoint (Office 2010 version).

Environment

* Office - work with computers, copiers, and scanners.

Please note this is a site-based role.

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can't wait to see where your ambitions take you at JLL. Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.