Payroll Specialist

Job description

Highgate Hotels

Highgate is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in major U.S. gateway cities including New York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint. The hospitality forward company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate has a proven record of developing its diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts with contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team consisting of some of the most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in New York, Chicago, Dallas, London, Miami, and Seattle. .

Location

An unrivaled blend of warmth, authentic heritage, and contemporary sophistication attract travelers from around the world to Boston's most beloved hotel, the Boston Park Plaza. With the recent completion of a $100 million landmark transformation of all guest rooms, meeting space and public areas, guests quickly discover that this 1927 historic hotel is still classic, timeless, and always in-style. The hotel features 1,060 guest rooms (including 57 suites) plus onsite amenities. This historic and vibrant hotel is located in Boston's Back Bay neighborhood, just steps away from Boston Common and within walking distance of world-renowned Newbury Street, the Financial District, Faneuil Hall Marketplace, and a host of other famous historical Boston sites. Boston Park Plaza is a member of the Preferred Hotels and Resorts.

Overview

The Payroll Specialist is responsible for ensuring accurate and timely payroll processing and reporting in accordance with Highgate Hotel's policies and procedures.

Responsibilities

Fundamental Requirements:

- Must be able to work with and understand financial information and data, and basic arithmetic functions.
- Must be willing to cross train in other accounting or hotel-related areas.
- Must be able to prioritize job functions in order to meet deadlines.
- Must be able to maintain confidentiality of information.
- Must be able to communicate effectively with other departments to achieve common hotel goals.

- Utilize and maintain time and attendance systems to process daily, weekly, bi-weekly, semi-monthly and monthly payroll and related information to include, but not limited to, input/export payroll hours; modify payroll information (rates, address, status, etc.); record miscellaneous earnings/deductions, etc.
- Review and ensure accuracy and appropriateness of all payroll input and output.
- Monitor, prepare and communicate financial reports in accordance with Highgate Hotel's requirements meeting various due dates; i.e., daily labor, tip, month-end, overtime reports, etc.
- Prepare tax reports and other regulatory reports as necessary.
- Monitor and prepare deduction schedules and payments as necessary; i.e., credit union, garnishments, health & welfare, pension and union dues, etc.
- Ensure proper paycheck distribution for each department periodically.
- Maintain a working knowledge of current payroll related laws and regulations.
- Prepare and input all required payroll journal entries.
- Keep supervisor informed of any unusual events and/or deviations of policies or procedures.
- Copy and distribute reports as necessary.
- Respond to governmental inquiries upon receipt.
- Monitor and maintain timekeeping equipment.