Development Assistant, Harvard College Fund

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Job description

Job Summary

This position will be based on our campus in Cambridge, MA. However, due to the COVID-19 pandemic this position will be remote until further notice.

Alumni Affairs and Development (AA&D)comprises the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, and the Harvard Alumni Association (HAA). There is a unique relationship between the University and the FAS fundraising operations, resulting from a long history in which University fundraising ultimately grew out of College fundraising.

Faculty of Arts and Sciences (FAS) Development
FAS Development is responsible for the fundraising efforts supporting the Faculty of Arts and Sciences, including Harvard College, the Harvard John A. Paulson School of Engineering and Applied Sciences, and the Graduate School of Arts and Sciences. FAS Development staff work with Harvard College donors, alumni, parents, and friends who provide critical support for the FAS and often for other parts of the University.

This full-time non-exempt position on the Harvard College Fund (HCF) team supports the work of two frontline officers who are each responsible for raising capitalwith an emphasis on raising unrestricted, current-use funds for the College, in addition to other FAS priorities. This position supports and tracks gift and solicitation activity, runs donor reports and lists, creates materials for meetings and solicitations, and helps to maintain relationships with donors and volunteers across all constituencies. This position may also include support for volunteer-led fundraising campaigns and event coordination. This position requires a high level of organization, initiative, and professionalism.

Job-Specific Responsibilities

• Organizes, compiles, and helps create all necessary meeting and solicitation materials.
• Enters data into the Advance database consistently and in a timely manner to track prospect movement, volunteer activity, event attendance, etc. Collaborates with the Operations team as needed.
• Maintains various tracking reports to assure accurate and current information on gift and donor totals, solicitation status, and prospects. Produces reports and lists using the Advance and Qlik databases.
• Provides information to constituents upon request and as appropriate in the officer's absence; responds toto volunteer questions concerning committee work and donors questions concerning gift processing
• Cultivates favorable relationships and works closely throughout the year with alumni, current students, volunteers, and/or parents, as well as with colleagues across Alumni Affairs and Development to help accomplish annual goals - including but not limited to Principal and Major Gifts, Gift Planning, Alumni and Donor Services, Communications, Events, Operations, Prospect Management and Research, and the Harvard Alumni Association.
• Supports officers' work with volunteer leaders on plans and activities to achieve annual campaign goalsand increase donor participation. May assist in recruitment of committee members. Helps organize conference calls, prepares reports and materials for staff and volunteers, and staffs events (in person and virtual) as needed.
• May help facilitate communications to various FAS constituents from the officer and/or volunteer leaders to the broader community.
• Handles travel and expense reports; schedules meetings and maintains calendars; drafts letters, emails, memos and reports; and performs other administrative responsibilities as needed.
• May be asked to provide additional support for the broader Harvard College Fund Team and FAS Development during times of peak activity or staff transition. Works closely with other members of the HCF support team to advance the goals of the department.
• The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.

Basic Qualifications

• 1-2 years of related experience (education may count toward experience).
• Solid computer skills in a PC environment with the capability to master new software applications and technologies in database management. Advanced use of Excel, Word, and Outlook (mail merges, report generation).

Additional Information

This position requires a 3 month orientation and review period.
Please include a cover letter with your application.

About Harvard University
Harvard University, based in Cambridge and Boston, Massachusetts, was established in 1636 and is the oldest institution of higher education in the United States. The University is home to over 20,000 students and employs 18,000 people, making us the fifth-largest employer in Massachusetts. Harvard is a special place, filled with diverse, energetic, and talented people who are driven to grow and succeed. By working here, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise.

Why AA&D?
We are a dedicated team of 400 alumni affairs and development professionals supporting Harvard's advancement activity through roles that include front-line fundraising, alumni and volunteer engagement, technology, events, communications, prospect management and research, business process, talent management and many other areas.

Harvard's Alumni Affairs and Development team inspires and galvanizes alumni, friends, and members of the University community to support Harvard through philanthropy, governance, and active engagement. AA&D believes a workplace that reflects the diversity of our society and our ever-evolving University constituency makes us a stronger and more effective organization. Our goal is to create an environment of respect that values the many talents, perspectives, and experiences of our community, to deliver the strongest possible results by incorporating diverse perspectives into our daily work, and to make AA&D a great place to work for everyone. AA&D strives to live our values of respect, inclusion, trust, collaboration, innovation and sharing of information in our daily interactions and our work.

To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at

Discover AA&D and Harvard University Benefits

• Opportunities for internal advancement
• A creative, high- energy, collaborative environment
• Generous Vacation, Sick, Personal, and Holiday pay
• Medical, Dental and Vision benefits starting on your first day
• University-funded retirement plans
• Tuition Assistance Program
• Transportation benefits to help with your daily commute
• Health and wellness discounts, memberships and programs

Additional benefits can be found at

Accommodations:
Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.

Vaccine Requirements:
Harvard requires COVID vaccination for all Harvard community members.Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's "COVID-19 Vaccine Information" webpage:

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