Administrative Assistant - Temporary

Job description

Overview

Temprite Services is a division within the University of Massachusetts Medical School, Human Resources, which offers various levels of temporary support for departments within the institution as well as our affiliates.

This is a Monday - Friday 40 hrs per week

Responsibilities

ESSENTIAL FUNCTIONS:

* Coordinate and perform complex, and varied administrative tasks requiring a high degree of independent action and the setting of priorities and procedures.
* Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
* Record, prepare, and distribute minutes
* Maintain calendar(s)
* Perform data entry and generate reports
* Organize information into spreadsheet format from data collection. Generate reports in preparation for analysis and graphical display from spreadsheets and databases
* Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities
* Review expense reports. Submit voucher forms with appropriate receipts and information for reimbursement
* Process and track documents such as invoices, payments and requisitions. Follow up on payments. Reallocate purchases when necessary
* Answer e-mails and respond to routine correspondence
* Perform other duties as required.

Qualifications

REQUIRED QUALIFICATIONS:

* HS Diploma or equivalent
* 5-7 years of related experience
* Proficient in Microsoft Office products and software
* Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
* Ability to prioritize and problem solve