Administrative Assistant Assoc

Job description

How to Apply

A cover letter is required for consideration for this position and must be attached as the first page of your resume. Save the cover letter and resume as a single PDF to be uploaded. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

What You'll Do

30% Student Support

* Create a welcoming office environment for MCSP's diverse students and respond to current and incoming student questions via in-person, email, video, and phone inquiries.
* Work closely with student leaders and program coordinators on program events and logistics, including transportation, adherence to university policies, and coordination of use of facilities, services, and equipment with LSA and Housing.
* Monitor student compliance with program course requirements.
* Develop and maintain email lists of current students and on-campus alumni and compile, create, and send weekly student newsletter.
* Organize student leader recruitment process.
* Prepare materials and coordinate student orientation leader schedules for summer orientation and fall student leader training.

25% General Office and Administrative Services

* Perform general office duties, including answering the phone, responding to email inquiries, ordering supplies, and general program correspondence.
* Advertise, interview, recommend employment, train, and support student office assistants, as applicable.
* Represent MCSP at various events on and off campus and attend required meetings, such as MCSP leadership team, West Quad building team, Michigan Learning Community (MLC) group, LSA Financial Analyst, etc.

15% Financial Responsibilities

* Working with the LSA Financial Analyst, assist with monthly reconciliation responses and ad hoc questions from various LSA staff and MCSP students.
* Monitor expenditures within prescribed parameters.
* Working with the LSA TransactionsTeam, submit travel expense reports, monthly Concur and P-Card statements, and non-P.O. vouchers.

10% Instructional Support

* Support faculty administrative and instructional needs, including reserving West Quad classrooms and working with departments to reserve seats for MCSP students.
* Prepare MCSP Fall and Winter Course Guides in collaboration with faculty and departments.

10% Recruitment/Development/Admissions

* Coordinate mailings and materials for student recruitment and attend on-campus and virtual recruitment events.
* Organize the program admissions process and coordinate results with Housing.
* Maintain donor and alumni mailing lists and coordinate solicitation logistics and communication with LSA-DMC.
* Coordinate social media, website, and event publicity with LSA UGED Events and Communications and with social media manager.

10% Human Resources

* Process temporary and work study employment and manage background checks for MCSP students per SPG requirements.
* Process paperwork, timesheets, and online payments for staff, faculty, guest speakers, student leaders, etc.

Who We Are

Michigan Community Scholars Program