Payroll Administrator

---

Job description

Payroll Administrator
1945-418

General Purpose

AAA Life is seeking a Payroll Administrator to serve as the subject matter expert related to payroll processing which includes workforce time and attendance; and performs key expense management functions. The Payroll Administrator is primarily responsible for end-to-end payroll administration and processing. This includes responding to inquiries from AAA Life associates, management, vendors, and external reporting agencies; developing and maintaining procedures, policies, guidelines, and forms; creating and maintaining necessary payroll and time/attendance reports to ensure compliance with state and federal legislation and in support of the organization. This role will also act as a primary liaison between the Finance team and managers/officers for budgeting and various expense analyses; will conduct research activities on actual expense results and budgeting issues and ensures modifications are incorporated into the financial process. This position is also responsible for assisting and/or planning projects ensuring overall success of those projects.

.

Position Responsibilities

Payroll Processing

• Responsible for the administration of the Company's bi-weekly payroll. This includes but is not limited to: timesheet data collection, processing new hires, associate separations, compensation increases, bonuses, incentives, banking information, 401(k) deferral changes and loans, garnishments, withholding allowances, and deductions via the HCM system. Reviews data to ensure accuracy.
• Consistently monitors timesheet submissions to ensure compliance to internal policies and government regulations. Notifies immediate managers of any concerns and/or violations.
• Assists with the administration of certain company benefits, such as the HSA, 401K, FSA, and Deferred Comp.
• Audits data feed(s) from third party vendors (HR/payroll system, 401K, deferred compensation and insurance providers) to ensure the accuracy of the information and coordinates with HR team as appropriate when information is not accurate or processing errors occur.
• Creates and maintains payroll reports.
• Submits payroll reports to Financial Reporting for journal entry posting. Resolves discrepancies and explains variances.
• Coordinates the quarterly processing and filing of various government reports including FUTA, State and Federal tax deposits and Census Reports.
• Reconciles the quarterly tax returns completed by the payroll provider to ensure accuracy of reporting and payments.
• Reconciles year-end returns and W-2's to ensure accuracy of reporting.
• Coordinates Worker's Compensation audits and assists in the 401K audit.
• Maintains security and control of Payroll functions, inventory of blank check stock, advices and time cards.
• Responds to inquiries from AAA Life associates and management regarding a variety of payroll related issues (e.g. base pay, incentive). Advises Company management and/or associates regarding payroll policies and procedures.
• Provides recommendations for processes, policies and procedures to implement changes leading to best-practice options and ensuring efficiency/accuracy. Updates policies and procedures as necessary.
• Coordinates with other departments that have special projects affecting payroll such as Open Enrollment, United Way Fund Drive, etc.
• Maintains work force management (WFM) within Dayforce, such as schedules, shift premiums, and entitlements.

Reporting

• Develops, maintains and supports a variety of payroll and time/attendance reports or queries utilizing reporting tools.
• Researches payroll and time/attendance issues and unexpected results, troubleshooting, analyzing, detecting, identifying, and correcting technical problems and deficiencies.
• Creates communications, job aids, and video tutorials to educate and train new and existing users.
• Presents to managers and associates as needed.

Expense Management

• Supports the annual budget process and assists cost center managers in completing their annual expense budgets.
• Prepares variance analysis on expenses and staffing counts vs. budget/forecast. Evaluates actual results and projected impact on full year operating plan. Anticipates/discovers problems through analysis and influences change.
• Build knowledge of OneStream system administration, maintenance and report writing.

Miscellaneous

• Effectively communicates, considering the big picture, the perspective of the person receiving the communication, and the totality of the issue.
• Develop user-friendly procedures, guidelines and documentation.
• Develops and maintains job documentation and procedures, including process and control documentation as it relates to Model Audit Rule compliance.
• Keeps management and associates abreast of changes to payroll, tax reporting, new system features, etc.

Core Competencies

• Achieves Results/Has Bias for Action - Achieves stretch results. Strong bias for action with sense of urgency and high energy. Practices collaborative working environment to achieve more.
• Customer Focus - Has ability to look from customer's view. Viewed as business partner by customers. Anticipates customer needs to ensure no barriers to doing business.
• Uses Effective Communication Skills - Candid, clear and concise in communication. Effectively matches style, tone and method to audience. Connects with intended audience. Manages communication and feedback within the organization.
• Attention to Detail - Able to review data/documents for accuracy and consistency; take action to prevent mistakes; follow procedures closely; keep records accurate and up to date; test services/applications rigorously when needed.
• Planning/Time Management - Accurately scopes out length and difficulty of tasks and projects; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner; uses his/her time effectively and efficiently.
• Displays Team Orientation - Works collaboratively to achieve organization's success.
• Relationships with Others - Collaborating and cooperating to get the job done; values the input and know-how of other team members; asks for help, when needed; offers help to other team members, when needed; builds trust and respect among fellow team members; takes actions that demonstrate consideration for the feelings and needs of others; works with other team members toward a common goal.
• Technical/Professional Skills - Strives to stay ahead of technical/professional expertise, is proactive and inspires others to stay current in areas of technical expertise.

Required Education/Experience

• Bachelor's degree required, preferably in or Accounting/Finance. Certified Payroll Professional designation preferred.
• A minimum of 4 years of experience in an Accounting/Finance department or combination of HR/Accounting/Finance department plus 2 years of experience using Human Capital Management system to process complex organizational payroll. Ceridian Dayforce experience preferred.
• Strong understanding of federal and state tax and payroll laws. Must be knowledgeable in multiple state regulations and tax reporting.
• Some understanding of HRIS design, structure and processes (especially as related to payroll processing) preferred.
• Must be very self-motivated, working independently to complete tasks under minimum supervision.
• Proficient in Microsoft Office, especially Excel, Outlook and Word.

PM21

Livonia, Michigan, United States

Full-Time/Regular

PI