Project Coordinator and Accounting Assistant

Job description

Project Coordinator and Accounting Support

Full Time (exempt)

Reports to: Business Manager

Position Overview

The primary role supports Principals and Project Managers with coordination of Client and Consultant contracts on a variety of projects. This includes oversight of project and accounting documents, subconsultant agreements, entering and verifying accuracy of contract project data in AJERA in coordination with the Billing Manager.

The secondary role is to support daily accounting tasks and works closely with the Business Manager for analysis, reporting, and back-up support.

Job Responsibilities include, but are not limited, to the following:

• Management and oversite of Ajera's project management data from project inception to close-out. Data integrity (complete and current)
• Design, create and maintain user/management reports.
• Explore capabilities of Ajera's product to provide tools for project management and corporate reporting and analytics.
• Work directly with principals and project managers to provide training, review data, answer questions as it relates to project management.
• Responsible for ensuring that all required project documentation exists and is properly saved.
• Coordination of client invoicing and review of consultant invoices with the Accounting Administrator.
• Develop and maintain written procedures and references as they relate to duties performed.
• Perform executive administrative assistance to Board of Managers with confidentiality and professional standards.
• Provide back-up support to Business Manager.
• Other tasks as assigned.

Qualifications

• Bachelor's Degree; minimum of 5 years of related experience.
• Self-directed with the ability to work independently on multiple tasks while exercising flexibility as needed.
• Industry experience preferred .
• Demonstrated proficiency in Microsoft Office (Word, Excel), Outlook, and Teams.
• Proficiency with Ajera or similar project management software preferred .
• Excellent organizational, planning, and problem-solving skills (focus using technology, such as Ajera or similar applications).
• Positive, professional, collaborative demeanor.
• Eager to learn and collaborate with other team members

For more information on Integrated Design Solutions, visit our website at ids-michigan.com.

For information about the benefits of working at IDS,

H: \ADMN\HR\Positions\Project Coordinator Accounting Assist 11.17.21.docx

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 5 years (Preferred)

Work Location: One location