Admin Assistant III

Job description

This is advanced staff work of a varied nature as assistant to an administrative officer. Incumbents in this classification perform responsible administrative duties involving the exercise of independent judgment. The work includes devising and installing new work methods; interpreting rules and procedures; and planning, assigning and reviewing the work of technical and clerical employees performing general or specialized activities. The incumbent's work is subject to general review through conferences, post audits, personal inspection, and written reports for conformity to established policies and procedures.Examples of work performed in this classification include, but are not limited to, the following:

Maintains files, records, and inventory.

Directs incoming phone calls.

Distributes mail.

Coordinates office calendar.

Types correspondence and other documents.

Directs walk-in clients and/or visitors.

Compiles and assembles data for reports.

Communicates to a variety of individuals (inside and outside the agency) in the retrieval and disbursement of information.

Recommends ideas for improving department/office operations.

Organizes special events and/or meetings.

Maintains general accounts.

Drafts individual and department correspondence.

Assists with the preparation of budgets.

Completes and/or reviews requisition for supplies.

Supervises the collection of information.

Performs and monitors various clerical activities.

Coordinates project/program activities.

Organizes meetings with agency personnel and other individuals involved in special projects/programs.

Serves as liaison, communicating with persons inside and outside the agency.

Represents the administrative superior as requested.

Performs related or similar duties as required or assigned.These minimum qualifications have been agreed upon by Subject Matter Experts (SMEs) in this job class and are based upon a job analysis and the essential functions. However, if a candidate believes he/she is qualified for the job although he/she does not have the minimum qualifications set forth below, he/she may request special consideration through substitution of related education and experience, demonstrating the ability to perform the essential functions of the position. Any request to substitute related education or experience for minimum qualifications must be addressed to the Mississippi State Personnel Board in writing , identifying the related education and experience which demonstrates the candidate's ability to perform all essential functions of the position.

EXPERIENCE/EDUCATIONAL REQUIREMENTS:

Education:

A Master's Degree from an accredited four-Year college or university.

OR

Education:

A Bachelor's Degree from an accredited four-Year college or university;

AND

Experience:

One (1) Year of experience in work related to the described duties.

OR

Education:

Graduation from a four-year high school or equivalent (GED or High School Equivalency Diploma).

AND

Experience:

Five (5) Years of experience in work related to the described duties.

Substitution Statement:

Graduation from a standard four-Year high school or equivalent (GED or High School Equivalency Diploma), related education, and related experience may be substituted on an equal basis.Additional essential functions may be identified and included by the hiring agency. The essential functions include, but are not limited to, the following:

1. Assists administrative superior in performing clerical functions.

2. Assists in the management of special projects/programs as assigned, which includes serving as a liaison to agency superiors, to other public and private agencies, and/or to the general public.

3. Provides assistance to supporting office staff in performing daily activities.

4. Performs administrative tasks including preparing reports, maintaining general accounts, and processing other departmental paperwork.