Executive Assistant

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Job description

EquipmentShare is Hiring an Executive Assistant

EquipmentShare is searching for an Executive Assistant to support our Vice President of Finance, Treasurer and Deputy Treasurer for our corporate office in Columbia, MO.

About EquipmentShare

EquipmentShare is dedicated to creating a connected jobsite for the modern contractor. We deliver user-friendly technology solutions that help contractors maximize their equipment uptime, reduce risk exposure and increase productivity. EquipmentShare's product offerings include an improved equipment rental experience, fleet tracking and asset management software, hardware security solutions and predictive service and maintenance applications.

EquipmentShare is the fastest-growing, independently owned construction equipment rental company in the country. We serve dozens of markets across the U.S. and are on track to create a national footprint in every major market in the country by the end of 2023. Our branch locations are equipped with a broad range of construction equipment, ranging from 150-foot telescopic booms to 120,000-lb. track excavators.

EquipmentShare's rapid growth goes beyond meeting a demand for equipment rentals in booming new markets. Instead, our mission begins with our rental product, and it's a testimony to our ability to improve industry standards and better serve the customer. Our expansion and customer retention is a validation of strong contractor demand for the smart jobsite technology we've built into our rental fleet. And it's just the beginning of our journey to establishing a global presence.

Your Opportunity to Grow With Us

The EquipmentShare team is a close-knit group of professionals who all share an interest in providing a service and product that improve our customer's experience. Above all, we care about building something people want, and the only way to do that is by assembling a skilled, passionate and talented team. Our mission is to improve productivity and efficiency throughout the entire construction industry, and our people are how we make achieving that goal possible.

We're seeking an Executive Assistant who loves a challenge and wants the opportunity to grow with a fast-paced company. Industry competitors often have layers of tenured management that create barriers to career advancement. The opportunity for career growth is unparalleled at EquipmentShare, where you'll find no shortage of challenging yet fulfilling work, chances to build new skills and supportive teammates who will push you to achieve your best.

Responsibilities

• Work closely with the VP Finance, Deputy Treasurer, to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Act as a "barometer," having a sense for the issues taking place in the environment and keeping the VP updated
• Anticipate VP's needs in advance of meetings, conferences, etc
• Manage calendars for VP of Finance-Treasurer and VP of Finance-Deputy Treasurer for meetings, booking appropriate appointments and utilizing creative time management skills to enable executives to maximize productivity and use of time
• Coordinates lender onsite visits, prepares and maintains expense reports, manage/track projects as assigned
• Clearly articulate, communicate and relay important information and critical documents
• Verify supporting documentation, create/edit spreadsheets and reports
• Process documents and track finance contracts, schedules, assignments and other reports
• Juggle projects of competing priority levels and display a strong sense of follow-through with all tasks
  

About You

Our mission to change an entire industry is not easily achieved, so we only hire people who are inspired by the goal and up for the challenge. In turn, our employees have every opportunity to grow with us, achieve personal and professional success and enjoy making a tangible difference in an industry that's long been resistant to change.

Skills & Qualifications

• A bachelor's degree is preferred; a degree in financing or accounting is preferred.
• At least three years of experience supporting at executive level
• Solid communication skills. You'll work with many different departments, represent EquipmentShare in professional settings and relay important information to leadership, so clear communication skills - both written and verbal - are paramount
• You're detail-oriented, enthusiastic about driving projects to the finish line and you value organization
• You're great at building relationships for the long haul (that means with stakeholders, team members, board members, external partners and customers)
• You're always looking for opportunities to succeed, propose new solutions and come up with new ideas
• You don't waffle between decisions; instead, you're a strong decision-maker and can prioritize multiple tasks with ease
  

Why We're a Better Place to Work

• Seriously great culture: Sure, we work hard, but family and personal wellbeing come first. Our workplace is supportive, fun and feels like a family-operated business… because it is!
• Health benefits and Life Insurance: Full medical benefits, rewards for healthy habits and an onsite gym with personal training available.
• Competitive compensation packages plus a 401k match
• Casual work environment: Flexible and collaborative work environment with in-office and remote positions available
• Ergonomic setup and new tech
• Wellness benefits: On-site fitness facility, rock climbing wall, walking trail and chef-prepared meals and snacks.
• Rewards for your hard work: Gift cards, dinner for your family every month on us, happy hours and fun events to say thanks for your contribution
  

At EquipmentShare, it's more than just a job - it's a calling. Apply today.

EquipmentShare is an EOE M/F/D/V