Office Assistant - EXP required

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Job description

Make a difference.

As Administrative Assistant to the Sr. Vice President Human Resources (Sr. VP HR), you will play an integral role as you provide best-in- class executive support while leveraging your high degree of confidence, integrity, and professionalism.

In this role you will:

• Provide general administrative support to the Sr. VP HR.
• Manage the Sr. VP HR's email, work and personal calendar, schedule, and travel logistics.
• Manage technology and setup of video and conference meetings.
• Prepare correspondence on behalf of the Sr. VP HR.
• Create and/or edit documents, spreadsheets, and presentations for the Sr. VP HR.
• Plan meetings and logistics for Board meetings, executive meetings, and committee meetings, including: preparing agendas, sourcing hotels, managing contracts, coordinating arrangements, communicating with attendees, arranging hotel and ground transportation, catering, tech equipment set up, expense reporting, editing and finalizing all meeting pre-read materials; sending out materials and pre-reads.
• Monitor and track expenses for Sr. VP HR.
• Handle incoming mail addressed to Sr. VP HR to ensure it is properly received, reviewed and routed.
• Establish and maintain appropriate files, logs and records including confidential information.
• Demonstrate presence and effectively engage across diverse groups of employees, retirees, suppliers, community members, executives, customers and other constituents.

What you bring to the table:

• Minimum 3 years of experience required; 4 + years of experience preferred.
• 2 year degree preferred: Some college or business schooling.
• Proficient in Microsoft Office (PowerPoint, Word, Excel) and Video applications (Zoom, WebEx, Microsoft Teams).
• Proactive go-getter; no task is too big or too small.
• The ability to appropriately handle confidential and sensitive information. Utmost discretion in all aspects of the job; both business and personal.
• The ability to work independently and efficiently with ambiguity.
• Develops meaningful relationships and collaborates across departments.
• Continuously changes the status quo and seeks ways to improve and develop.
• Dynamic and proactive and comfortable in a fast-paced environment.
• Available to work some off-hours at times.

Why should you join Graybar?

At Graybar, our employees are the heart and soul of our company. We believe that employees with diverse perspectives bring the ideas and innovative thinking we need to solve our biggest challenges and compete in an ever-changing world. Consistent with our values, we welcome people from all backgrounds, cultures and experiences into our company because we believe it's the right thing to do and the right way to run our business.

We want each of our employees to know that they matter and to feel a sense of belonging, ownership and inclusion at Graybar. We believe that everyone should be treated with dignity and respect, and we work to build a collaborative environment where our employees have the opportunity to grow, learn and make a difference, both as individuals and as part of the team.

That's what our employee ownership culture is all about: working as one team and moving forward together, while honoring the unique value each person brings to our company.

Apply now and find out what's next for you.
At Graybar, we are known for our comprehensive benefits and our employee stock ownership plan! As a full-time employee of Graybar, you will accrue THREE weeks of vacation during your first 12 months, and will have access to a wide variety of our benefits. Benefits include: Medical Insurance and Prescription Drug, Dental Insurance, Vision Plan, Life Insurance, Flexible Spending Accounts, Disability Benefits, Profit Sharing Plan, 401(k) Savings Plan, Paid Vacation, Sick Days and Holidays, Employee Recognition Program

Equal Opportunity Employer/Vet/Disabled

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