Project Coordinator

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Job description

POSITION SUMMARY: The Project Coordinator is responsible for contributing to the University's success in serving students and meeting strategic goals by providing administrative support to the College of Arts and Sciences leadership and faculty.

ESSENTIAL FUNCTIONS:
Essential Functions:

• Frontline Customer Service/Faculty and Student Assistance
  • Address internal and external inquiries with frontline oversight of phone calls, walk-in traffic and general questions/communications.
  • Assist faculty with printing, office supply needs, and technology assistance
• Clinical Counseling Program Support
  • Using Tevera, perform data entry of required practicum student information.
  • Manage, update, track and provide validated reports of practicum information within Tevera as needed by Program Director and assigned faculty.
  • Provide program queries in PeopleSoft to support program assessment
  • Facilitate MSCC Licensure paperwork per student requests
  • Maintain and submit list of students eligible for registration for the NCE/NCMHE and submit to appropriate parties.
  • Manage budget, contract renewals, expenditures in support of grant funding from BHECN
  • Attend MSCC faculty meetings to draft and archive meeting minutes
• Clinical Counseling Accreditation Support
  • Coordinate schedule and delivery of program assessment as required for CACREP accreditation in coordination with faculty.
  • Support accreditation renewal applications, site visits, reporting, and other support needs in coordination with the Program Director and assigned faculty.
• Clinical Counseling Program Residency Support
  • Provide administrative support for planning and execution of all Clinical Counseling residencies with the Program Director and faculty
  • Maintain and communicate residency schedules, speaker/guest agreements, room reservations, and other event needs.
  • Coordinate supply orders including meals, snacks, and general supplies for on-campus residencies.
  • Coordinate and distribute residency welcome boxes to all enrolled students so they are delivered prior to event start.

INDIVIDUAL CONTRIBUTOR COMPETENCIES:

• Initiative - Takes prompt action to accomplish tasks and meet goals and objectives.
• Service Orientation - Applies effective interpersonal and problem-solving skills when responding to customers and committed to customer satisfaction.
• Quantity/Quality of Work - Pays close attention to detail. Strives to achieve accuracy and consistency in all tasks.
• Teamwork- Encourages team unity by interacting positively with co-workers through the sharing of information or expertise, working together to solve problems, and putting team success first.
• Time Management - stays focused uses time effectively and prevents irrelevant issues or distractions from interfering with work completion.

• Student Focus - the ability to keep the student at the center of what we do, and why we do it. Exhibits passion about improving the educational experiences of our students by creating lasting partnerships with employers, community colleges, school districts, and the community.
• Inclusivity - Understands that each individual is unique; recognizes individual differences along the dimensions of: race, ethnicity, gender, sexual orientation, age, mental or physical disability, marital status, veteran status, education, training, position, and level of authority, seniority, full-time or part-time status.

SKILLS AND ABILITIES:
Education: High school diploma or equivalent required; Associate's degree in Business Administration or related field preferred.
Experience: Minimum of four (4) years' experience performing administrative support duties. Experience in an education environment preferred.
Other Requirements:

• Strong problem-solving skills, detail oriented and excellent organizational, planning and follow-through skills.
• Ability to maintain confidentiality in accordance with University policy.
• Flexible to meet changing priorities to achieve business objectives.
• Excellent oral and written communication skills.
• Strong customer service orientation with ability to interact warmly and professionally with students, faculty and staff.
• Organization/project management administrative support experience.

Computer Skills: Experience with various software applications, including Word, Excel, Access, Oracle/PeopleSoft, PowerPoint, Outlook and databases.

Certificates & Licenses: N/A

PHYSICAL DEMANDS

Stand
O
Walk
F
Sit
C
Handling / Fingering
C
Reach Outward
F
Reach Above Shoulder
O
Climb
N/A
Crawl
N/A
Squat or Kneel
O
Bend
O

N (Not Applicable)

O (Occasionally)

F (Frequently)

C (Constantly)

Other Physical Requirements:

• Ability to sit for long periods.
• Occasionally lifting up to 25 pounds.

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

• The noise level in the work environment is usually quiet in office settings and moderate in other situations.
• Works with critical deadlines, i.e., often under extreme stress.
• Works in a normal office environment using a personal computer.

NOTE: The statements above are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties and skills required of this job. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
The Higher Education Opportunity Act requires institutions participating in federally funded financial aid programs to make information about the institution available to the public, current and prospective students, and current and prospective employees. The Bellevue University Consumer Information webpage, found at , provides readily accessible information to help consumers make informed decisions about post-secondary education. Bellevue University's Annual Security and Fire Safety Report (ASR), found at , provides information about campus crime statistics and institutional security policies and procedures as well as information about student housing fire statistics and fire safety policies. You can obtain a paper copy of these reports from the Bellevue Dean of Students office by calling . In addition to this, Bellevue University is an Equal Opportunity Employer .