Sr. HRIS/ Payroll Specialist

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Job description

If you have the needed qualifications, please submit a resume @ .
This position will be posted until the position has been filled.

This position is subject to a veterans' preference.

CITY OF BELLEVUE
JOB DESCRIPTION

UNCLASSIFIED SALARY RANGE $23.90 - $32.97

POSITION TITLE: Sr. HRIS/Payroll Specialist

REPORTS TO: Human Resources Director

SUPERVISES: Not a supervisory position

PURPOSE OF POSITION: This role performs overall administration of the HRIS/payroll system. This will include implementation, maintenance, security access, training, and system upgrades or enhancements. Additionally, responsible for managing and updating the HRIS database tables, general ledgers, timekeeping system and payroll settings. Position is also responsible for auditing HRIS/payroll system and records for accuracy and compliance. Responsible for the efficient operation of the payroll function by performing a variety of highly confidential and technical duties to effectively and accurately process employee time, rates of pay and otherinformation integral to computing and processing payroll. Performs a variety of confidential and methodological duties related to payroll for multiple city departments including Police, Fire, Finance and Administration.

ESSENTIAL FUNCTIONS:

Assumes primary responsibility for setup and maintenance of HRIS/payroll system.

Performs payroll administrative and accounting functions and procedures requiring thorough knowledge of the City's departmental policies, procedures and union contracts.

Serves as primary contact with HRIS/payroll service provider ensuring end-to-end problem resolution with HRIS/payroll system.

Pro-actively identify HRIS/payroll issues and determine effective business solutions to resolve issues. Serves as point of contact for employees with payroll/timekeeping inquiries or problems.
Assists with bi-weekly payroll function including timekeeping, processing, management of leave balances, garnishments, reconciliation, payment disbursement, retirement contribution files.

Performs internal audits and manages external audit requests.

Ensures compliance with State, Federal and local laws and regulations that affect the accounting and payroll functions.

Verify, complete and certify salary and employment history requests from multiple sources. Works closely with the payroll vendor relating to payroll electronic transfers of pay, benefits, W-2's and 1099's.

Oversee and follow through independently with problems that may arise in payroll processing, timekeeping and/or payroll and timekeeping software administration.

Assists Human Resources in administrative tasks associated with HR, including but not limited to maintaining the employee files in multiple formats, review benefit billings due for payment,PPACA, FMLA, COBRA, Workers Compensation and various employment verifications.

Oversee calculation and application of confidential employee garnishments, child support withholdings and federal and state tax levies and ensures compliance with laws and regulations.

Ensures the third-party processor complies with federal and state reporting of payroll taxes and completes the filing of all required tax forms including W-2's, W-4P's and 1099R's.

Conducts and participates in salary surveys, interprets salary data, and performs detailed analysis.

Prepares confidential reports for budgets, forecasts and bargaining unit negotiations. Creates custom reports as needed.

Performs accurate computer input and retrieval utilizing a variety of computer programs.

Manages the pay rates and benefits of bargaining unit contracts to the payroll system and changes thereto. Including, but not limited to, contractual wage increases, allowance payouts, comp time payouts and/or benefit changes.

Calculates, validates and maintains Fire Department timekeeping and payroll records, including bureau and suppression/FLSA rules and rates and inputs payments when due.

Reviews accuracy of biweekly time sheets verifying hours of pay and accruals used in compliance to each union contract and personnel rules.

Performs accurate mathematical calculations in the performance of job duties.

Operates computers programmed with accounting software to record, store and analyze information.

Maintains the confidentiality of all departmental documents and transactions.

Establishes and maintains effective working relationships with the general public, supervisors, coworkers, employees and municipal officials.

*Attendance at the assigned work location is an essential function.

MARGINAL FUNCTIONS:

Performs other duties as directed or as the situation dictates.

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITY:

Knowledge of and a minimum of five years' experience in applying the principles, practices and techniques of bookkeeping, payroll and accounting.

Knowledge of Human Resource Information System (HRIS) management required, which may include report writing and HRIS analytical/system access experience.

Knowledge of and ability to utilize computers and software applications in the performance of job duties.

Knowledge of and ability to apply all federal, state and local laws and regulations that affect the accounting and payroll functions.

Knowledge of and ability to understand and keep current on State and Federal labor laws and payroll laws and regulations.

Knowledge of all Bargaining Unit Contracts, Personnel Rules and Salary Ordinances and State Statutes relating to Police and Fire Pensions, pay rates, benefit eligibility, time off accruals, reimbursement eligibility, allowance payment and/or other compensation eligibility terms.

Knowledge of and ability to utilize the English language, proper grammar, vocabulary, spelling and punctuation.

Knowledge of Microsoft Excel and spreadsheet applications.

Ability to develop specific goals and plans to prioritize, organize and accomplish work.

Ability to maintain general filing system including computer generated files related to payroll.

Ability to respond to sensitive and confidential information and maintain confidentiality with departmental items.

Ability to examine, interpret, prepare and input a variety of payroll worksheets, reports and provide analysis.

Ability to work with a high degree of accuracy with minimal supervision in a high-volume environment.

Ability to communicate clearly and concisely, both orally and in writing.

Ability to understand and follow process and controls and identify possible process improvements. Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Ability to exercise independent judgment in the performance of job duties.

Ability to oversee and follow through independently with problems that exist with payroll during critical processing times.

ESSENTIAL EDUCATION, CERTIFICATION AND/OR LICENSES & EXPERIENCE:

Must have five (5) years of related work experience in a combination of payroll and/or financial related clerical work.

Experience with Business Intelligence or similar report writing tools.

CPP, CBP, CEBS certifications preferred.

Graduation from high school or GED, supplemented by courses in bookkeeping or any equivalent combination of experience and training. College degree preferred.

ESSENTIAL PHYSICAL DEMANDS AND TYPICAL WORKING CONDITIONS:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is generally performed indoors in an office setting and requires routine walking, standing, kneeling, bending, crouching, reaching, stooping and climbing. The incumbent will be required to lift and carry office supplies, books, files and other materials. The incumbent is required to frequently sit for extended periods of time, talk, hear and must have the ability to transport themselves to and from various other city offices. Hand-eye coordination is necessary to operate computers and various other pieces of equipment. While performing the duties, the incumbent is required to use hands to finger, handle, feel, or operate objects, equipment or controls and to reach with hand and arms. Work hours may occasionally be required in times of darkness. Vision abilities required include close vision and the ability to adjust focus.

Work may be stressful when meeting deadline requirements.

Updated 09/2021
Created 06/2020

The City of Bellevue is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. If specific accommodations are needed in order to apply for this position please contact the Personnel Office at