Accounting Assistant - 40hrs/wk, Monday - Friday, 8:00 am - 4:30 pm

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Job description

JOB DESCRIPTION

Job Title: Accounting Assistant
Job Code: 880033
Immediate Supervisor: Director of Accounting
Status: Non-Exempt

DEPARTMENT FUNCTION/JOB OVERVIEW

Responsible for the processing of the petty cash functions of the accounting department and the processing of various facility cash receipts and deposits. Other responsibilities include the preparation of biweekly and monthly statistical reports. This requires the ability to communicate in a positive manner to both internal and external customers. Must have a strong initiative to follow through in quality performance and the ability to organize and prioritize tasks. Work will be performed in an ethical and legal manner following organizational policies, processes, protocols and procedures . Responsible for quality service delivery and internal/external customer relations for Madonna as a whole, including upholding the mission and values for the department and facility.

ESSENTIAL FUNCTIONS

(INFORMATION)

1. Verify daily cash receipts from the beauty salon. Prepare journal voucher to record the activity.
2. Verify daily cash receipts from ProActive Medical Fitness Center. Prepare journal voucher to record the activity.
3. Record daily coffee shop credit card receipts and prepare journal voucher to record activity. Maintain spreadsheet recording daily credit card transactions and monthly totals.
4. Prepare the daily deposit from the cash/credit card receipts above for deposit to the bank. Balance cash to supporting documentation.
5. Maintain petty cash fund, making disbursements upon proper authorization. Order cash from bank as needed to replenish funds.
6. Transport cash deposits to the banks as needed on a daily basis. Pickup any currency ordered from banks.
7. Assists with entering, processing, printing, verification and posting of general ledger journal vouchers provided by the accounting staff.
8. Files ProActive auto withdrawal authorizations, and assists with filing of accounts payable invoices. Annually assists with transfers of files and records to storage according to departmental policy.
9. Administer safekeeping process for resident items maintaining records of all items being kept in locked safe.
10. Coordinate and review the data entry of the medical supply usage cards that is performed by the Telecommunications Department.
11. Maintain resident accounts for the patients personal funds, balancing the card file to the check book. Prepare the journal voucher to record monthly activity Apply interest on a quarterly basis.
12. Prepare and distribute Madonna Foundation checks, attach and file supporting documentation.
13. Order and maintain department office supplies.
14. Record fit for work and housing payments in quickbook software and code cash receipts to the general ledger.
15. Prepare Bi-weekly Therapy Efficiency and Nurse Key Indicators reports and post to intranet
16. Prepare and distribute payroll FTE reports and post to the intranet.
17. Prepare the Monthly Modality Reports and post to the intranet
18. Assist in the compilation of the annual budget process including preparation of reports and analysis.
19. Assist in the compilation of information for the annual financial audit, i.e., schedule preparation.
20. Prepare accurate and timely journal entries with appropriate documentation for the monthly general ledger closing. Analyze account balances and make corrections if necessary.
21. Assist in the development and maintenance of departmental and facility policies and procedures. Write and maintain appropriate departmental guidelines and policies as required.
22. Post daily cash payments received by ACH, personal, and insurance payments in Affinity

(PEOPLE)

1. Communicate with all departments regarding accounting related issues and questions.
2. Coordinates and communicates effectively with other departments to facilitate prompt and accurate submission and entry of charges, adjustments, and cash payments.
3. Communicates with Department Director to inform of situations/ problems/solutions impacting department.
4. Follow instruction from supervisor to perform other functions as assigned in order to achieve the goals within the department and Madonna as a whole. Participate on teams and/or committees as requested.

(THINGS)

1. Operates calculator, copier, personal computer, and printer to produce the most efficient work.
2. Maintains and emsures a safe environment for the department. Handles and operates all necessary equipment and performs required duties according to established safety standards to maintain compliance with regulations and prevent injury.
3. Operates a motor vehicle to assist in the transportation of the daily deposit to Madonna’s operating and payroll banks.

PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS

(PHYSICAL)
Light Work – Walk/stand constantly while stooping, pulling/ pushing file cabinets, reaching/climbing to retrieve computer printouts/storage material, twisting at desk to operate phone, calculator, and computer with occasional lifting of approximately 20 pounds. Requires sufficient sight to see and read reports and computer screen. Requires sufficient hearing and speaking to communicate by phone or in person.

Mobility-required to travel to scheduled events or meetings as needed.

(ENVIRONMENT)
Inside, with office noise from numerous telephones, computers and printers.

QUALIFICATIONS (Education/training and/or Experience)

High school equivalency plus one year post-high school education required. One year related experience preferred. Relevant work experience may be considered in lieu of formal post high school education. The ability to use a PC and an understanding of spreadsheet applications is preferred. Ability to proficiently operate a ten-key and average typing skills required. Valid Nebraska driver’s license and proof of good driving record required.

Background checks are conducted. When specific authorization forms are requested so that full background and history can be obtained, employees/applicants must sign the form(s) requested.