Administrative Assistant

Job description

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite
• Manage a team of 5-10 employees
• Order parts for each job and manage timely parts arrival
• Review work orders with technicians and oversee repairs
• Look for up-sell & cross-selling opportunities
• Maintain production board daily with estimator(s) and run production meetings.
• Order body shop supplies/materials
• Perform final inspection/quality checks
• Write SOP's for company operations and ensure they are enforced throughout location
• Train new technicians and set up continued RVIA training when its available.
• Maintain safety plan/OSHA records and compliance
• Manage vendors and oversee purchasing at location including shop layout and equipment
• Transport units as needed to other locations or deliveries back to customer.
• Strive for employee satisfaction
• Work with contractors as needed.
• Take ownership of the location and handle every aspect of the business in a professional manner.
• Organize and maintain a professional workspace
• Dress professionally and maintain good hygiene
• Other duties as assigned.
• Alternating Saturdays

Preferred Skills

• Paint & Body knowledge helpful
• RV Background a plus
• Production management experience helpful
• Willingness to work on any type of vehicle including; cars, trucks, boats, semis, RV's
• Self motivated
• Detail oriented
• Exemplary planning and time management skills
• Exhibits superior verbal communication and phone skills.
• Exhibits exceptional customer service skills.
• Ability to multitask and prioritize daily workload
• Sound judgment and problem-solving ability.
• Demonstrated ability to be flexible and adapt to an ever changing work environment.

Requirements

• Willing to learn new systems and take on projects
• Strong work ethic; diplomatic; team and service oriented; builds strong working relationships.
• Experience as a manager in some capacity.
• Very high attendance
• Positive attitude
• Desire to succeed.
• Strong diagnostic mechanical, electrical, pneumatic, electric brakes, hydraulic brakes
• Pay based on experience and bonuses earned