Real Estate Administrative Assistant

Job description

Our client is searching for a Real Estate Administrative Assistant to join their growing team. The selected individual will be responsible for providing support to various real estate transactions; such as assisting a client buy and sell their home and coordinate the movement of their home goods.

Primary Responsibilities:

• Prepare appropriate internal and external communications and distribute once reviewed and approved:
  • Internal: including team status report, acquisition statements, bill payment requests, and memos.
  • External: including initial congratulations, home finding packets, home marketing assistance comments and packets, Contract of Sale package, and acquisition paperwork for transferees; listing and home marketing packets, etc.
• Review documentation received from transferees and vendors for proper execution and accurate data.
• Arrange for correction of any errors or discrepancies.
• Ensure that transferees have contracts, deeds, affidavits, and lien waivers signed and notarized properly.
• Ensure that vendors have completed all necessary inspections and billings for accuracy.
• Place orders, follow-up, and process payments for outsourced relocation services.
• Assist other teams as needed, including providing phone back-up to front desk.
• Maintain files in an orderly fashion.
• Perform other duties as assigned.

Qualifications:

• Preferred office experience within the fields of real estate (sales, appraisals, loan processing, title) or relocation (household goods moving or relocation company).
• Experience with Microsoft Word and Outlook, as well as general database use.
• Minimum typing speed of 50 wpm and ten-key by touch.
• Strong written and oral communication skills.
• Ability to manage multiple priorities, meet deadlines, and manage last minute requests.
• Able to work with numbers quickly and accurately.
• Willing and able to work in a fast-paced environment.
• Dependable, flexible, and reliable.