Sarpy County - Secretary II - Diversion

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Job description

SARPY COUNTY
invites applications for the position of:
Secretary II - Diversion SALARY: $19.33 - $19.33 Hourly OPENING DATE: 12/02/21 CLOSING DATE: 12/09/:59 PM JOB OVERVIEW:
Preference will be given to current paid Sarpy County Employees

GENERAL PURPOSE Under the general supervision of the Deputy Diversion Director or designee, performs a variety of semi-skilled clerical, secretarial, and administrative work related to departmental operations requiring moderate responsibility and independent judgment.

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:
ESSENTIAL FUNCTIONS
Greet and check in clients, schedule and coordinate appointments for departmental staff.
Answer calls in a professional and courteous manner, collect and deliver messages, route callers to appropriate party.
Establish and maintain effective working relationships with clients, supervisors, County employees, elected officials, attorneys, law enforcement, judges, other agencies, and the general public.
Coordinate and schedule educational training sessions with staff and any outside vendors. Maintain class calendar and coordinate all communication efforts with instructors throughout the year.
Ability to maintain and protect confidential and sensitive information
Accept payments for diversion programs, balance drawers on a daily basis, and prepare funds for deposit.
Make simple postings to accounts; coordinate payables with Victim Witness and process Accounts/Payables for Department.
Process and distribute incoming and outgoing mail.
Enter data into various systems, including but not limited to CMS, ensuring accuracy and completion in a timely manner.
Maintain records and statistics relevant to departmental operations and metrics.
Establish and maintain filing systems for adult and juvenile cases which are both computer based and physical documents.
Organize, and maintain all necessary paperwork, reports, files, etc. for the audit.
Provide coverage and back up for other divisions under the County Attorney as needed.
Perform other office related tasks (e.g., ordering supplies, etc.), obtaining proper approvals as needed.
Assist Victim Witness and/or County Attorney's Office to determine restitution payout, track payments in Excel and create memos in CMS to be approved by the officer regarding the details of the restitution.
Performs all secretarial / clerical duties necessary to facilitate random drug testing.
Organize and maintain all necessary documentation for yearly audit.
Assist in the transfer of files to and from the Diversion Office.
Report to work with regular, predictable, and consistent attendance.

Peripheral Duties
Serve as a member of various committees as assigned.
Perform other duties as directed and assigned.

MINIMUM QUALIFICATIONS:
Education and Experience
High school diploma or GED required.

Two (2) years of experience as a secretary or receptionist working directly with the public required. Legal Secretary experience preferred.

Post-secondary education in Criminal Justice or similar field preferred.

Must be able to type at 40 net words per minute (nwpm).

Bona fide work experience involving face to face public contact, customer service, cash handling and advanced administrative skills required

Necessary Knowledge, Skills and Abilities
Advanced knowledge/certification in computer software and operating systems to include, but not limited to: Microsoft Office, CMS, Justice, NCJIS, and NCIC.
Working knowledge of current office practices and procedures
Knowledge of proper English usage, including spelling, grammar and punctuation
Knowledge of accounting and recordkeeping procedures
Effective communication skills
Ability to perform cashier duties accurately
Ability to maintain confidentiality
Ability to effectively meet and deal with the public
Ability to work under pressure and/or frequent interruptions
Ability to navigate stressful situations while maintaining composure
Ability to understand and follow exacting verbal and written instructions
Ability to prioritize work and carry out assigned projects to completion
Ability to perform tasks with attention to detail and a high degree of accuracy
Ability to communicate effectively, in English, both verbally and in writing
Ability to operate equipment including, but not limited to, multiline phone, computer, copy machine, scanner, 10-key calculator fax machine, and multifunction printer

PHYSICAL DEMANDS AND WORKING CONDITIONS:
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential tasks.

While performing the duties of this job, the employee is frequently required to sit/remain stationary, talk, and hear (i.e. communicate / exchange information), and operate/manipulate equipment (e.g. use hands to finger, handle, or feel objects, tools, or controls). The employee is occasionally required to walk/move about, stand (i.e. remain upright), stoop, bend, climb, kneel (i.e. position self), and reach.
The employee must occasionally lift and/or move up to 30 pounds.
Required sensory abilities include vision and hearing. Visual abilities, correctable to normal ranges, include close and color vision as well as the ability to adjust focus. Communication abilities include the ability to talk (i.e. verbal exchange / exchange information) and hear (i.e. exchange information accurately) within normal ranges. Incumbent must be able to exert sustained concentration for several hours at a time.
Work is performed indoors in an office setting. Work hours may include evenings, weekends, call-ins, and holidays. Work may be fast-paced when dealing with multiple priorities and time constraints. The noise level is typically moderate.

SELECTION GUIDELINES
Formal application, rating of education and experience, interview, reference checks, successful completion of a national criminal background check, successful completion of a pre-employment drug screen, and other job related tests or checks as may be required.

DISCLAIMER
The job description is current as of the date signed. Any omission of specific statements does not exclude them from the position if they are similar, related, or a logical assignment to the position.

APPLICATIONS MAY BE FILED ONLINE AT:

1261 Golden Gate Drive, Suite 4E
Papillion, NE 68046

Position #00794
SECRETARY II - DIVERSION
KP
Secretary II - Diversion Supplemental Questionnaire * 1. Are you a current paid Sarpy County employee? Yes No * 2. If you answered yes to the above question, please state which department you are currently employed in.
* 3. What level of education have you achieved? No high school
High School or GED
One year of college
Up to 2 years of college
Up to 3 years of college
Bachelor's degree
Master's degree * 4. How many years of related and recent bona fide work experience as a secretary or receptionist working directly with the public do you have? None
Less than one year of experience
One year of experience
2 years of experience
3 years of experience
4 years of experience
5 or more years of experience * 5. Describe in detail your experience as a secretary or receptionist working directly with the public. If you have none, please write "N/A".
* 6. Indicate your proficiency with Microsoft Office. Beginning
Intermediate
Advanced
Professional * 7. Do you have any Legal Secretary experience? Yes No * 8. Describe in detail your bona fide work experience as a Legal Secretary. If you have none, please write "N/A".
* 9. Are you able to perform the essential functions of this position with or without accommodation? Yes No * 10. The starting pay rate for this position is $19.3289 per hour. Please indicate if this rate of pay is acceptable to you. Failure to agree to the starting wage will exclude your application from further consideration. Yes No * 11. Are you able to meet the physical demands and work environment requirements of this job with or without accommodation? Yes No * 12. Hours of this position are M-F 8:00 am - 4:45 pm. Due to the nature of the position, availability for weekends and early mornings is necessary. Are you able to meet the hours requirement for this position? Yes No * 13. Are you requesting Veterans Preference as stipulated in Nebraska Statutes § 48-225 to 48-231? Such preference includes initial employment or a return to employment with the State of Nebraska or its governmental subdivisions if termination of previous employment was for other than disciplinary reasons. Yes No * 14. Sarpy County complies with Nebraska Veterans' Preference Laws. If you are claiming Veterans' Preference you must attach Form DD214 (prefer member form 4) and if applicable, documents showing you receive or are eligible to receive benefits from the U.S. Dept. of Veterans Affairs. The spouse of a 100% disable veteran may claim preference by providing the Form DD214, Proof of Disability and a marriage certificate. The spouse of a service member may claim preference and is limited to the time the service member is on active duty and up to 180 days after discharge/separation from service..... click apply for full job details

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