Administrative Assistant

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Job description

Administrative Assistant

About BioQUEST
BioQUEST Curriculum Consortium is a transformative, collaborative community empowering Life Science educators to drive innovation in STEM education. For 35 years, BioQUEST has led innovation in biology education, including a continuing emphasis on effective uses of inquiry, technology, professional development, and curriculum development.

BioQUEST is an independent 501(c)(3) nonprofit organization based in Rockingham County, NH, but engaging a wide array of volunteer and staff leaders across the country.

Position Description
The Administrative Assistant will provide essential administrative and logistical support across the full range of BioQUEST projects and activities, helping ensure the efficient and smooth day-to-day operation. Responsibilities include managing meeting and workshop logistics and travel, assisting in the preparation of reports and memos, maintaining electronic filing and contact lists, and ordering merchandise and supplies.

The ideal candidate should have excellent oral and written communication skills, a deep sense of responsibility and adherence to the highest ethical standards, and comfort with a range of professional tools such as the Microsoft Office and Google Suites.

If you have an interest in and dedication to our mission and the skills to support the organization, we'd like to meet you, particularly if you also have previous experience as an executive or administrative assistant.

Review of applications will be ongoing until the position is filled. See below for the application link.

Responsibilities

• Organize and schedule virtual and in-person meetings and workshops
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Maintain a filing system for electronic storage of documents, records, and contact lists
• Order merchandise and office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Other duties as assigned

Desired Qualifications

• Self-motivated, independent, proactive, flexible, and adaptable
• Excellent time management skills and the ability to prioritize
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to track multiple projects
• Knowledge of office management systems and procedures
• Experience and comfort with basic office equipment (e.g. printing and scanning) and online communication and productivity tools including Google Suite, video conferencing applications, Asana, and Slack

• High School degree or equivalent; additional qualification as an administrative or executive assistant, office administrator will be a plus

Work Environment

• BioQUEST is a distributed organization with collaborators located throughout the United States.

• Work is mostly remote with synchronous and asynchronous components. There will also be occasional in-person meetings with the Executive Director. For this reason, applicants should be located within an hour of the Manchester, NH area.

• This position requires the use of a modern computer and stable internet connection.

Schedule

• Part-time appointment with flexible schedule, 5-10 hours/week
• Regular meetings via Zoom and ad hoc meetings as needed for workshop/event planning

Compensation

• Hourly rate commensurate with experience, minimum $18/hour

BioQUEST is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment and to provide an inclusive environment free of discrimination including with regard to race, color, religion, creed, gender, sexual orientation, gender identity, gender expression, pregnancy, national origin, age, disability, genetic information, marital status, parental status, political affiliation, military status, or status as a covered veteran in accordance with applicable federal, state and local laws.

To apply:
Complete the online application here () which includes uploading a cover letter and a resume with the following information:

• Education: degrees/certificates attained, institution and year
• Relevant Skills
• Previous employment experience
• Name, contact information, and your relationship with three references

(references will not be contacted prior to an interview).

Job Type: Part-time

Pay: From $18.00 per hour

Benefits:

• Flexible schedule
• Tuition reimbursement

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Work Location: Multiple Locations