Accounting & Administrative Specialist - CNC Job Shop

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Job description

JOB DESCRIPTION:

We are looking for an Accounting Specialist and Administrator with experience in a machine shop, or similar environment, to help perform _daily administrative tasks_ such as accounting, purchasing of materials, and invoicing to clients.

Your role is to perform office duties required to operate the machine shop, including AR, AP, job scheduling, and communicating with shop floor, vendors and customers.

This machine shop is the in-house division of a rapidly growing packaging machinery manufacturer, which is high paced and demands an organized and well-run machine shop to custom fabricate parts.

RESPONSIBILITIES:

* Source and purchase materials as required. Maintain inventory of in-house material
* Track and receive all parts that must undergo secondary operations such as coating.
* Bill out (Invoice) jobs as they are complete.
* Communicate regularly with shop floor to determine completion dates and interact with customers over the phone and by email.
* Create and submit quotes to customers for new work.
* Ensure that all items are invoiced and paid on time

SKILLS:

* Proven experience with administrative tasks in a fast-paced environment
* Proficiency in MS Office (MS Excel and MS Outlook in particular)
* Experience with Accounts Receivable, Accounts Payable, and Customer Interaction.
* Experience with Quickbooks or similar ERP
* Attention to detail and problem-solving skills
* Excellent written and verbal communication skills
* Strong organizational and planning skills in a fast-paced environment
* A creative mind with an ability to suggest improvements