Recruitment Associate

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Job description

The Rutgers University Foundation (RUF) seeks an energetic, tenacious, and detail-oriented Recruitment Associate to identify and acquire high caliber talent while providing a best-in-class experience to external and internal parties alike. S/he must be able to comfortably multi-task on a wide variety of projects, possess a keen eye for detail, be able to collaborate with colleagues in a fast-paced environment and follow through in order to bring top-tier talent to RUF.

The Rutgers University Foundation is an independent non-profit charged with the engagement of Rutgers University alumni and the identification and stewardship of donors. Critical to the Foundation's continued philanthropic success is the recruitment, retention, and professional development of its staff. The Recruitment Associate will be able to learn the development, alumni engagement and communications disciplines while striving to learn more about each position from individual managers.

Specific Responsibilities and Duties:

The Recruitment Associate will support multiple searches simultaneously, working directly with internal managers and managing the search process from initial vacancy to final offer and negotiations. As the first touch point for all applicants the Recruitment Associate will conduct initial phone screening interviews and make recommendations to the hiring managers in order to identify top talent. The Recruitment Associate will forge trusted relationships with talent and create a pipeline for future opportunities at the Foundation. S/he will be part of a high performing Talent Management team that oversees recruitment, employee engagement, workforce development, core human resources programming and operations.

• Manage full cycle recruiting for multiple searches. This includes drafting job descriptions, posting job vacancies, screening, and interviewing candidates, conducting reference checks, and negotiating final offers. S/he will serve as the primary contact for external candidates, as well as internal partners throughout the entire hiring process.


• Screen candidates by reviewing resumes and job applications, and performing phone screenings.


• Present candidates to the hiring managers for review.


• Coordinate interviews for in-house searches and searches managed search firms.


• Ensures the recruitment process lifecycle is completed in a fast, efficient, and professional manner at all times, minimizing the time to hire.


• Uses recruitment systems appropriately and with a focus on data integrity to ensure accurate reporting and compliance to data.


• Collaborate with Talent Management colleagues on the new hire process including onboarding.


• Ensure all screening, hiring, and selection is done in accordance with employment laws and regulations.

Qualities of the Ideal Candidate:

• A bachelor's degree is required. Bachelor's Degree in Human Resources, Business Administration, or related field is preferred.


• 2+ years of recruiting experience with evidence of taking searches from posting to closure. Experience in higher education and/or fundraising is highly desired.


• Working knowledge of interview techniques and applicant screening methods.


• Ability to work with multiple internal stakeholders in a fast-paced environment with a strong curiosity to learn.


• Ability to communicate effectively, both orally and in writing. A strong curiosity to learn, superior sense of customer service, team-oriented collaboration, and consistent professionalism.


• Excellent project management skills, including but not limited to the proper launch of searches, working with stakeholders, and collaborating with the Talent Management team/HR teams.


• Demonstrated ability to establish effective and cooperative working relationships built on trust.


• Excellent organizational and time management skills.


• Proficient in Microsoft Office.


• Working knowledge of applicant tracking and HRIS systems.


• Experience working with LinkedIn recruiter and UKG recruitment software is highly desired but not required.


• General understanding of employment laws and regulations.

Rutgers University Foundation

Created in 1973, the Rutgers University Foundation advances Rutgers' pursuit of excellence in education, research, and public service. The Foundation provides the bridge between donors and the universities, schools, programs, faculty, and students that make up the University. The Foundation helps to match caring people with satisfying and meaningful opportunities to make gifts that have an impact on Rutgers. Founded in 1766, Rutgers is the eighth oldest institution of higher education in the nation. Today, Rutgers-New Brunswick is a member of the Association of American Universities, is New Jersey's premier public research institution and flagship state university. More than 100 majors offer students vast opportunities. On July 1, 2014, Rutgers University joined The Big Ten Conference of world-class universities whose member institutions share a common mission of research, graduate, professional and undergraduate teaching, and public service. The Foundation is a 501© (3) tax-exempt organization with the sole mission of supporting Rutgers University. The organization includes the areas of Alumni Engagement, Advancement and related Communications. Led by Foundation President Kimberly Hopely and her senior cabinet - the Executive Leadership Team (ELT) - the Foundation successfully completed a $1 billion campaign in 2014 and has recently entered the silent phase of a new multibillion-dollar campaign, its most ambitious to date.

Rutgers University Foundation team operates and prides itself upon the following five guiding principles:

• Common Goals: We agree on our common direction and continually work toward our common goals.


• Accountability: We understand that high performance occurs only when there is accountability. We hold ourselves accountable for achieving our goals and driving overall foundation performance.


• The Greater Good: We put the good of the university ahead of the good of the foundation and the good of the foundation ahead of our own area of responsibility. We put the good of our team ahead of our individual good.


• Openness & Honesty: We are transparent in our interactions with each other. We strive for open and honest conversations in our communications as a foundation as well as in our individual communications.


• Trust: We trust and support each other. We do not triangulate our issues with others. If trust is broken, we address it directly with our team members so that trust may be rebuilt.

It is Foundation policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.