Administrative Assistant, Global EII and USWA Product Marketing

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Job description

DescriptionAbout this role. BlackRock is sourcing for a dynamic and enthusiastic Administrative Assistant who functions in an efficient, detail-oriented, and proactive manner. The ideal candidate is a seasoned professional who has deep experience supporting senior management responsibilities in a fast-paced global financial services firm.The candidate should be a team player, extremely motivated, resourceful, organized, communicative, and able to leverage the managers' time by completing tasks independently with strong attention to detail. Responsibilities of the position include, but are not limited to: Responsible for the daily schedule of one or more individuals, anticipate necessary background material, directions and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings, ensure managers arrive to meetings on time. Handle a broad range of duties from day to day operational activities to scheduling meetings and correspondence with Executive management and Board members and their assistants. Meet and greet visitors and clients, answering phones, coordinating conference rooms and meal arrangements. Handle a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed. Manage inventory of supply stock for the team daily. Process and track expense reports and reimbursements. Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation and spelling. Assist in presentation preparation. Provide core administrative support such as faxing, filing, and copying. Performing ad hoc projects as needed. Qualifications and Skills: Excellent phone manner and management a must. College degree preferred or equivalent experience - secretarial school a plus. Minimum five years of corporate administrative experience in roles that interfaced with external clients and executive management. Must have superior skills in MS Word, Excel, Outlook and proficiency knowledge in PowerPoint. Experience and proficiency working with automated expense tracking, online travel etc. Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions. Strong analytical, interpersonal and communication skills. Excellent organizational skills; detail oriented. Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy and meet deadlines in a high pressure environment. Operates with discretion, keeping sensitive/confidential information private. Displays willingness to accept responsibility and produce results. High energy level. Self-starter with the ability to work independently and with minimal guidance. Takes initiative and adapts to changing circumstances. Our benefits To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about. About BlackRock. At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.Our clients, and the people they serve, are saving for retirement, paying for their children's educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress. This mission would not be possible without our smartest investment the one we make in our employees. It's why we're dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive. For additional information on BlackRock, please visit careers.blackrock.com || | | LinkedIn: BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law. BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.