HR Specialist/Recruiter

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Job description

ABOUT EDETEK

EDETEK is an innovative clinical product and solutions company that provides high-quality technology platforms and related clinical services to pharmaceutical, biotechnology, and medical device companies. From its headquarters in Princeton, NJ and offices in Asia and Europe, EDETEK has participated in many clinical development activities, providing the highest quality of services and cost efficiency.

JOB DESCRIPTION

We are currently looking for an HR Specialist who will provide support in recruiting, on-boarding and off-boarding, communication with employees and PEO, as well as paperwork and documentations. This position can be on-site or remote.

RESPONSIBILITIES

1. Recruiting and Hiring (35%):

· Work with functional teams to identify hiring needs and requirements on positions to be filled.

· Lead recruiting activities, search for candidates, screen resumes, coordinate technical screening and interviews.

· Prepare pre-hire documents and lead onboarding activities, e.g. draft and review offer letters, coordinate with admin and IT on onboarding tickets, prepare and share new hire paperwork, initiate background check, collect and archive employee documents, communicate with PEO for new employee accounts and payroll.

· Welcome new hire on his/her start date, collect Form I-9 and complete e-Verify case.

· Communicate with employees and PEO on benefits and policies.

2. Payroll and Benefit (25%)

· Notify PEO for changes in payroll, PTO and other benefits.

· Review payroll details on each pay date and communicate with PEO to correct for errors as needed.

· Communicate with employees on payroll, PTO and other benefits

· Work with attorney and paralegal to prepare documents for sponsorship for employment visa status

3. Documentation and Team Events (20%)

· Maintain and update detailed employee and contractor records.

· Draft, process and archive employment and contractor agreements and other paperwork.

· Distribute employee handbook, other HR documents and policies and collect acknowledgement and signatures if needed.

· Respond to employment verifications.

· Arrange and coordinate team events.

4. Termination (10%)

· Coordinate with admin and IT on offboarding tickets.

· Conduct exit interview, collect and document feedbacks, and share with senior management team.

· Communicate with PEO to close employee accounts and update payroll.

· Check and collect stock option documents as needed.

5. Other Activities as Needed (10%)

· Answer and distribute phone calls.

· Maintain and order office and kitchen supplies.

· Facilitate printing and shipping.

· Contact maintenance services to conduct repairs and construction around the office.

· Maintain annual tradeshows and conferences list, collect and update detailed information about tradeshows and conferences.

· Register for tradeshows and conferences., maintain attendee list, pass information to admin to book travel for tradeshows and conferences.

· Print and ship brochures, booth graphic, and other needed materials to tradeshows and conferences.

QUALIFICATION FOR ESSENTIAL FUNCTIONS

• Ability to communicate effectively in the English language in person, by phone and in writing.
• Strong attention to detail and accuracy
• Ability to work collaboratively, effectively, and productively in diverse organization structures.
• Ability to work independently, take initiative and complete tasks to deadlines
• Ability to work in a team-oriented, collaborative environment
• Ability to work positively within a continually changing environment
• Ability to problem-solve
• Ability to effectively prioritize and execute tasks in a high-pressure environment
• Computer skills and practical knowledge of MS Office
• QuickBooks knowledge and experience are preferred

EDUCATION AND EXPERIENCE REQUIRED

• Bachelor's Degree in HR or related majors or a combination of education and relevant industry experience.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

COVID-19 considerations:
All EDETEK personnel will work remotely from home until it is safe to go back to the office

Education:

• Bachelor's (Required)

Experience:

• Human resources: 1 year (Required)
• Recruiting: 1 year (Required)

Work Location: One location