HR Coordinator

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Job description

Terumo Medical Corporation (TMC) develops, manufactures, and markets a complete, solutions-based portfolio of high-quality medical devices used in a broad range of applications for numerous areas of the healthcare industry. TMC places a premium on providing customers with world-class products, training and education programs that drive clear economic value, better clinical outcomes and improved quality of life for patients. TMC is part of Tokyo-based Terumo Corporation; one of the world's leading medical device manufacturers with $5+ billion in sales, 20,000+ employees worldwide and operations in more than 160 nations. Terumo Medical Corporation is comprised of two strategic business divisions: Terumo Interventional Systems and Terumo Medical Products.

Job Summary:

HR Coordinator is an integral part of the HR team by providing day-to-day support to the HR function, supporting initiatives, and identifying and implementing process improvements. HR Coordinator will have accountability in managing several processes, i.e. Onboarding, Leave Management, Field Vehicle Programs, Tuition Reimbursement, Management Training and Portal, Offboarding. HR Coordinator will become the 'subject matter expert' in several of these areas and the primary point of contact for associates and managers.

Job Details

• Administer the Leave of Absence (LOA) and Workers Compensation process, to include submitting claims, meeting with associates, managers. Will need to have a full understanding of federal and state laws, company policies, and vendor procedures.
• Administer the Field Vehicle Reimbursement Program to include enrollment, communication to associates and managers, submitting invoices, and conducting semi-annual audits.
• Oversee the Tuition Reimbursement Program to include approvals, tracking, processing, and communication with associates and managers.
• Work with the HR team to ensure our processes are consistent, up-to-date, and easy to comprehend from end-user perspective.
• Coordinate the new hire onboarding process that will promote a positive experience for new associates, and their managers, to include coordination of new hire orientation, assignment of workstations, new hire portal and review of announcements.
• Support training programs and manage learning portals to ensure all information is current, and site is comprehensive and easy to understand.
• Support activities related to immigration, rewards and recognition, associate events and activities, management and associate training, manager portal, and other special projects.
• Manage the offboarding process, to include scheduling exit interviews and coordinating close-outs.
• Collaborate with members of the HR team, organize and expedite flow of work through the team and ensure all critical deliverables meet deadlines. Identify areas of opportunity to improve processes and optimize efficiency.
• Participate in regular payroll cycle auditing which includes comparing source documents and payroll registers to confirm that data entry and changes were entered properly and accurately.
• Back up responsibility for all receptionist duties as needed.
• All duties are performed with adherence to all Quality System Requirements; including but not limited to compliance with HR procedures and training requirements for new and continuing associates.
• Other duties as assigned.

Position Requirements - Knowledge, Skills and Abilities (KSAs)

• Ability to handle highly sensitive information in a confidential manner.
• Commitment to company values.
• Effective time management and prioritization skills with a strong sense of urgency and ability to handle multiple tasks while meeting deadlines.
• Detail oriented, high level of accuracy in work product, with exemplary organizational and analytical skills.
• Ability to interact at all levels of the organization both within HR and throughout the company, including with external parties.
• Outstanding interpersonal, communication and organizational skills.
• Strong Microsoft Office and general computer skills.
• Ability to function with minimal supervision.

Background Experiences

• Bachelor's Degree required, preferably in Human Resources or related field and minimum 2 years' experience in Human Resources related experience; or equivalent combination of education and experience.
• Working knowledge of Microsoft Office required, with SuccessFactors extremely helpful.
• Must have a track record of taking initiative and being results driven.
• Must be highly motivated and adaptable, with an ability to work independently as well as in a team setting.

It is Terumo's policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As a Company, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.