Purchasing and Contract Specialist

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Job description

Title: Purchasing and Contract Specialist

Location: Warren, NJ

Start date: ASAP

Responsibilities:

• Interact with business partners and customers to identify and deliver the service agreements and purchase orders needed to meet the business needs and timing requirements
• Deliver timely updates to Business Process Owners and ECQ Management on status and budget.
• Use Microsoft software to produce documents, reports and presentations
• Serve as main point of contact for receipt of equipment request forms.
• Liaise with equipment requestors and owners as necessary.
• Liaise with engineering to support completion of User Requirement Briefs.
• Create Capital Appropriation Requests (CAR) and help to drive them through the system.
• Create Ariba purchase requests and help to drive them through the system.
• Drive activities associated with the creation and execution of master purchasing agreements
• Liaise with representatives from the Legal department for the execution of Contracts and the Finance department for issuance of Purchase Orders
• Liaise with Vendors for obtaining agreement and contract sign off
• Responsible for creating and maintaining all records in accordance with record retention policies and legal requirements.
• Participate in activities associated with the creation and execution of service agreements
• Liaise with Legal for the execution of Contracts and Finance for issuance of Purchase Orders
• Liaise with Vendors for obtaining agreement and contract sign off
• Monitor all changes ensuring timely amendment finalization and implementation ensuring no lapse of services
• Track departmental maintenance budgets by processing and reconciling invoices for services rendered
• Responsible for creating and maintaining all records in accordance with record retention policies and legal requirements
• Maintain asset service requirements and schedule in CMMS system
• Update and maintain departmental electronic records using appropriate software
• Regularly reviews, prioritizes and promptly responds to customers' equipment purchasing and maintenance contract support requests.
• Maintains a positive relationship with all members of the Equipment Commissioning & Qualification department and site customers while promoting a positive team environment.
• Manages workload of multiple projects and priorities across different departments that the ECQ organization supports.
• Develops an effective mechanism for communicating the current status of all equipment purchases and service agreements to all affected stakeholders.
• Continually seeks opportunities to increase internal client satisfaction and deepen client relationships.
• Provides data to be used for metrics purposes.

Requirements:

• BA / BS Degree or acceptable combination of education and practical experience
• Minimum 3 years of maintenance/engineering project coordinating / planning experience, preferably in a pharmaceutical environment.
• Minimum 3 years of experience in purchasing of laboratory equipment.

• Highly proficient computer skills in Microsoft Office Suite - Word, Excel, PowerPoint and Outlook with extensive background in database systems.
• Innate ability to learn new software, such as corporate intranet and enterprise business applications.
• Working knowledge of enterprise business systems such as Oracle or SAP
• Working knowledge of CMMS systems such as BMRAM or Maximo
• Knowledge of accounting principles. Experience with departmental budget management
• Strong written and verbal communication skills.
• Highly proficient at writing well?formulated emails and notifications.
• Ability to effectively communicate with employees, contractors and vendors.
• Experience with technical writing and document development / generation.
• Excellent interpersonal skills with experience dealing with a diverse workforce.
• Ability to analyze situations and develop solutions. Modifies approaches and procedures to issues as they arise.
• Strong multi?tasking ability in conjunction with proven organizational skills.
• Ability to organize assigned tasks in a high paced environment and concurrently monitor tasks / assignments with others that may impact timely completion.
• Ability to effectively manage multiple tasks and activities simultaneously
• Familiarity with FDA and EU compliance regulations
• Basic understanding of legal contracts and contract processes.
• Basic understanding of Capital Appropriation processes.
• Ability to create and analyze meaningful metrics.
  

Joule, a System One division is a leader in specialized workforce solutions and integrated services. With more than 6,000 employees and roughly 50 offices throughout the U.S. we provide scientific, clinical, engineering, energy, IT, legal and administrative staffing services. For more than 40 years, we have delivered workforce solutions and integrated services to clients nationally.