HR Recruiting Assistant

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Job description

DESCRIPTION/JOB SUMMARY
The Recruiting Assistant is responsible for assisting with full lifecycle recruiting for exempt and non-exempt full-time, part-time, temporary, contractual and intern personnel.
RESPONSIBILITIES/DUTIES

* Partner with hiring managers and senior recruiter to determine administrative staffing needs, assess hiring criteria, testing, interview process and timelines
* Work with senior recruiter and manager to possess a strong understanding of all recruiting functions, including job descriptions and specification, sourcing, interview scheduling, and testing of candidates
* Manage internal and external job postings insuring all vacancies are accompanied by an approved requisition
* Prescreen and test candidates, schedule and coordinate interviews, conduct reference and background checks, and prepare offer letters
* Communicate with department managers and HR recruitment team to ensure preparedness for interviews and follow up with any questions with appropriate level of management
* Maintain existing sourcing resources and implement new strategies to build a pipeline of available candidates in anticipation of hiring needs
* Utilize applicant tracking system to source and identify qualified candidates
* Answer inquires, assist with documents, correspondence, spreadsheets and reports as needed
* Support firm-wide Human Resources and Diversity initiatives
* Stay current on the firm's and HR department's policies and procedures as well as federal and state laws regarding employment practices
* Perform other duties as assigned

REQUIRED SKILLS

* 1 to 2 years of corporate experience required
* Ability to effectively present information verbally and in writing
* Proficiency in MS Office Suite and Web applications
* Strong attention to detail
* Can organize, prioritize, plan and multi-task work activities
* Strong problem solving and interpersonal skills
* Demonstrated experience with file maintenance and recordkeeping

PREFERRED SKILLS

* 1 to 2 years of experience in HR and/or recruiting and hiring exempt and non-exempt positions in disciplines such as IT, finance/accounting, office services, and/or secretarial
* Familiarity with HR concepts and practices related to identifying, attracting and selecting candidates
* Experience sourcing candidates via internet, networking, employee referrals and job postings

REQUIRED EDUCATION

* Bachelor's degree required