Administrative Assistant, Administrative Support

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Job description

About this role

Overview

Our mission at BlackRock is to create a better financial future for our clients by building a different kind of brand in the world of finance - one squarely rooted in our purpose of helping more and more people experience financial well-being. We know investor expectations, behaviors, and perceptions are changing. At BlackRock, we see this as an opportunity to challenge businesses to reach higher standards regarding people, process, and technology. As the world's largest asset manager, leading provider of financial technology, and fiduciary to investors, our clients turn to BlackRock for solutions to their most critical issues. Our clients are companies, governments, foundations, and millions of individuals saving for retirement, their children's educations, and a better life.

The BlackRock Human Resources team strives to transform the Human Resources function in the same way we are transforming access to financial well-being. We are students of the market and technology that are passionate about finding, growing, and retaining the best talent to help deliver on the firm's purpose to help more people build a strong financial future.

We are seeking an Administrative Assistant to provide support for the Global Human Resources function and key senior members of the team. The ideal candidate will be experienced in handling a wide range of administrative tasks and will be able to work well independently as well as in a team environment. The candidate must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting multiple executives.

Key Responsibilities

• Act as a gatekeeper; consistently demonstrates solid understanding of priorities and proactively manages calendars across multiple time-zones
• Ability to create PowerPoint presentations, including the development of content and any accompanying research and analysis
• Coordinates highly detailed and complex global travel itineraries
• Is comfortable handling highly sensitive information and able to preserve the highest level of confidentiality
• Filters through requests independently and follows through on behalf of managers, when necessary
• Responsible for administrating committee meetings/working groups on behalf of manager; maintain agenda, schedule meetings, take minutes and track follow-up items
• Effectively builds relationships in a cordial and professional manner, consistently looks for new ideas to further develop working relationships and seeks opportunities to partner with colleagues throughout the firm
• Coordinates recruiting, including interview schedules, candidate travel and new hire set up
• Processes monthly expense reports using Concur
• Understands organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed
• Completes ad hoc administrative requests in a timely and thorough manner
• Manages tasks proactively and efficiently to ensure seamless coverage for all supported staff

Qualifications

• 5-7 years of administrative experience, preferably at a large global organization in the financial services industry
• Adapts well to changing plans and priorities; deals comfortably with ambiguity
• Demonstrates sound judgment and ability to reach decisions independently; focused on understanding the bigger picture - i.e., results oriented, rather than task oriented
• Ability to work independently and assume additional responsibilities as required
• A positive and 'can-do' attitude
• Desire and ability to provide outstanding service to internal clients
• Maintains focus with sense of urgency, while upholding respect for others
• Proven ability to manage competing priorities and meet tight deadlines
• Excellent communication skills (written and verbal)
• Strong computer skills (MS Word, Excel (ability to run pivots), PowerPoint, Outlook calendaring, Outlook email, etc.)
• A high level of attention to detail
• Discretion in dealing with confidential information in all aspects of work
• Ability to work a flexible schedule and overtime as necessary
• Bachelor's degree is strongly preferred

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.Our clients, and the people they serve, are saving for retirement, paying for their children's educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment - the one we make in our employees. It's why we're dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit careers.blackrock.com | | | | LinkedIn:

BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.

BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.