Administrative Assistant

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Job description

COMPANY OVERVIEW:

Notch Partners was founded ~20 years ago based on the belief that people make deals happen and companies successful. To that end, we work exclusively with private equity firms and their portfolio companies, helping them to cultivate strategic, high-impact relationships with industry-leading executives to drive investment success.

SUMMARY:

Notch Partners seeks an experienced Administrative Assistant to join our dynamic, collegial, highly professional consulting firm. The ideal candidate will be a proactive, very responsive, exercise good judgment in a variety of situations, have strong written and verbal communication skills, and be highly organized. We are looking for a candidate who feels comfortable frequently interfacing with clients and exercising a high degree of professionalism, tact, sensitivity, initiative, diplomacy, and resourcefulness. The candidate will work closely with the administrative team and senior Notch executives.

PRIMARY RESPONSIBILTIES:

• Manage an extremely complex calendar for senior Notch executives, within a very fast-paced environment
• Schedule conference calls and in-person meetings with senior-most private equity clients, C-suite executives, and our firm's professionals
• Manage sensitive, highly confidential and proprietary information with the utmost discretion
• Draft, process, edit, and proofread executive-level documents, pitch materials, and PowerPoint presentations
• Anticipate and prepare materials needed for correspondence, appointments, meetings, travel, phone calls, etc.
• Schedule, organize, and prepare materials for routine and non-routine activities such as firm meetings, company events, client meetings, client reports, etc.
• Organize office and files, helping to maintain an inviting and professional work environment for our team and for C-level executives visiting our office

ESSENTIAL QUALIFICATIONS:

• Excellent organizational skills, with exceptionally strong attention to details/accuracy
• Strong time management and prioritization skills. Ability to set priorities, meet deadlines, and follow up on assignments with minimal supervision and direction
• Strong judgement, discretion, and decision-making skills, particularly with respect to confidential information
• Ability to multitask, maintain composure under pressure, and deliver in a constantly changing, fast-paced environment
• Self-starter, proactive, responsible, and resourceful
• Collaborative and team oriented. Excellent interpersonal skills with ability to interact well with all levels of clients, C-level executives, and peers
• High level of confidence and integrity. Maintains composure and demonstrates "grace under pressure"; comfortable dealing with and managing through ambiguous situations
• Advanced IT skills
• Proficiency with Outlook, Word, Excel, PowerPoint, and Office365

PROFESSIONAL BACKGROUND:

• Bachelor's Degree or equivalent
• Two to five years supporting C-level executives/partners/managing directors, preferably in a high-end professional services environment, such as consulting, law, finance, or executive search

BENEFITS:

• Health insurance benefits
• 401k program participation and a company match