Design Administrative Assistant, Global Environments

Job description

We believe that difference sparks brilliance, so we welcome people and ideas from everywhere to join us in stretching what's possible.At Tapestry, being true to yourself is core to who we are. When each of us brings our individuality to our collective ambition, our creativity is unleashed. This global house of brands Coach, Kate Spade New York, Stuart Weitzman was built by unconventional entrepreneurs and unexpected solutions, so when we say we believe in dreams, we mean we believe in making them happen. We're always on a journey to becoming our best, but you can count on this: Here, your voice is valued, your ambitions are supported, and your work is recognized.Job Title: Design AssistantPrimary Purpose: The Design Assistant will provide administrative and creative support to Tapestry's SVP, Global Environments. The role will act as a key liaison between the SVP and the Global Environment team as well as all other groups/functions within the company. The successful individual will leverage their proficiency in Administration to...Provide calendar management for the SVP, Global EnvironmentsAnswer telephone calls, pick up voicemails, pass on messages and manage emails as neededArrange all domestic and international travel, including itineraries, hotel, car, dining, entertainingPrepare Travel & Expense reports, reconcile corporate card expenses and uphold company T&E policiesCreate presentations and manuals for executive reviews and design standardsResearch design trends, materials, and furniture to enhance store conceptsAssist on creative projects for the New York and global officesManage logistics for meetings including organizing agendas, booking meeting rooms, calendar invites, preparing written materials, managing catering, room setup/cleanup, etc.Provide organizational and administrative support to develop team/organizational meetings, agendas, including obtaining guest speakers, coordinating presentation materials, etc.Assist with the execution of department events i.e. teambuilding, lunches, volunteering, etc.Develop relationships with internal administrative staff to facilitate meeting planning and scheduling Support team's administrative needs; i.e. ordering office suppliesCommunicate and interact with members of the management team The accomplished individual will possess... Superior judgment, professionalism, poise, , and assertiveness, and to thrive in a challenging and constantly changing environmentExcellent ability to maintain composure and effectiveness in a fast-paced environmentProficiency in design programs such as Adobe Photoshop/InDesign.Experience with 2D and 3D modelling programs (SketchUp, AutoCAD, 3DMax, Rhino) a plusOutstanding organization and prioritization skills while being a self-starter Strong verbal and written communication skills, Excellent administrative, organizational and project management skillsAbility to be a collaborative team player with great initiativeSuperior follow through skills, detail and customer service orientedGreat intuition and an ability to anticipate needs and develop optionsAbility to quickly transition from one task to another in a fast paced environmentDemonstrated proficiency in Microsoft Outlook, Word, PowerPoint, and Excel and strong technological aptitudeAn outstanding professional will have... 3-5 years of experience as an Executive Assistant, or similar experience preferredExperience in a Design, Architecture, or Retail industry, preferredExperience working with internal and external business partners Bachelor's Degree in architecture, interior design, or industrial design preferredExperience interacting with executives at all levelsExperience dealing with travel agents, airlines, hotels, etc.Excellent organization skills Commitment to accuracy and attention to detailOur Competencies for All EmployeesCourage: Doesn't hold back anything that needs to be said; provides current, direct, complete, and actionable positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things before moving on; can comfortably handle risk and uncertainty.Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.Our Competencies for All People ManagersStrategic Agility: Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.Developing Direct Reports and Others:Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs compelling development plans and executes them; pushes people to accept developmental moves; will take on those who need help and further development; cooperates with the developmental system in the organization; is a people builder.Building Effective Teams: Blends people into teams when needed; creates strong moraleand spirit in theirteam; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.Tapestry, Inc. is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions (including recruitment, hiring, promotion, compensation, transfer, training, discipline and termination) are based on the applicant's or employee's qualifications as they relate to the requirements of the position under consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law. #LI-AS1 Visit Tapestry, Inc. at