Executive Admin - 721

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Job description

job summary:

Responsibilities:

• Provide routine assistance to the Executives which includes, but is not limited to: Executive correspondence, creating and updating Contacts, and other logistical support needs of the Executives
• Act as a liaison, problem solver, and facilitator as the first contact for the Executives
• Planning meetings and events
• Maintain calendar for the Executives using electronic calendaring system
• Regularly organize meetings, appointments, conferences, and calls with both internal and external business partners
• Coordinate complex meetings, assist in the design and preparation of presentations and other meeting materials
• Maintain contact with Executives via company-issued mobile device
• Arrange travel, prepare itineraries including air and ground transportation, hotel reservations, out of town dining, and car rentals
• Prepare Executives expense reports and process Executives charge card reconciliation
• Participate as needed on other projects to solve complex problems regarding project or department-specific work. Analyze problems, determine approach, compile and analyze data, and prepare reports/recommendations

Your Competencies:

• Superior verbal and written communication skills
• Exercises discretion and sound judgment; maintains confidentiality
• Excellent organizational and time management skills
• Proficiency in Google Apps (Gmail, Office Apps) and Microsoft Office Suite including Powerpoint and Excel
• Dependable, punctual, follows instructions, responds to management direction and solicits feedback to improve performance
• Ability to work independently and proactively; demonstrates initiative
• Ability to make professional decisions based in accumulated knowledge of position responsibilities
• Demonstrates accuracy and thoroughness; monitors own work to ensure quality
• Ability to multi-task effectively
• strong interpersonal skills, ability to work in a team environment when required; high degree of tact
• Commitment to excellence

Your Education & Experience:

• Bachelor's degree required; or equivalent years of experience
• Minimum of 5 years' experience as an Executive Assistant, Assistant to a C-level Executive

Preferred Experience:

• Experience supporting C-Suite executives

location: New York, New York

job type: Contract

salary: $40 - 50 per hour

work hours: 8am to 5pm

education: Bachelors

responsibilities:

• Provide routine assistance to the Executives which includes, but is not limited to: Executive correspondence, creating and updating Contacts, and other logistical support needs of the Executives
• Act as a liaison, problem solver, and facilitator as the first contact for the Executives
• Planning meetings and events
• Maintain calendar for the Executives using electronic calendaring system
• Regularly organize meetings, appointments, conferences, and calls with both internal and external business partners
• Coordinate complex meetings, assist in the design and preparation of presentations and other meeting materials
• Maintain contact with Executives via company-issued mobile device
• Arrange travel, prepare itineraries including air and ground transportation, hotel reservations, out of town dining, and car rentals
• Prepare Executives expense reports and process Executives charge card reconciliation
• Participate as needed on other projects to solve complex problems regarding project or department-specific work. Analyze problems, determine approach, compile and analyze data, and prepare reports/recommendations

qualifications:

• Experience level:
• Minimum 5 years of experience
• Education: Bachelors

skills:

• Administrative

For certain assignments, Covid-19 vaccination and/or testing may be required by Randstad's client or applicable federal mandate, subject to approved medical or religious accommodations. Carefully review the job posting for details on vaccine/testing requirements or ask your Randstad representative for more information.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

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