Legal Practice Assistant /Executive Assistant

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Job description

International Law Firm is seeking a full-time Legal Practice Assistant who will provide senior-level support to two to three Partners and will be the point person for several other Lawyers (Counsels and Associates). The role is based in San Francisco, CA, and will report to the Senior Manager, West Coast Strategy & Operations.

The Legal Practice Assistant is a new position in a growth office for an international law firm. The ideal candidate will be a motivated individual with a client service mindset who is eager to use business development and project management skills in a fast-paced, collaborative and team-oriented environment. Responsibilities include but are not limited to:

• Proactively support Partners/Lawyers' client, practice, and business development activities and outreach.

• Provide administrative support to two to three Partners and several Lawyers (Counsels and Associates).

• Participate in fostering a culture that is team-oriented and committed to the highest levels of client service and professional excellence.

Business Development/Client Impact:

• Understand business development and client priorities of each supported Partner/Lawyer.

• Maintain and update current list of contacts and business activities in CRM/Interaction database.

• Keep track of clients and other contacts and proactively work with Partners/Lawyers to schedule calls and meetings with them.

• Build relationships with clients and client assistants.

• Execute requested follow-up calls with clients.

• Schedule client entertainment and assist with local event management.

• Assist with preparing materials for use in meetings, pitches, and proposals.

• Undertake research in support of Partners/Lawyers' business development as directed.

A minimum of three years of relevant experience as an executive-level assistant in a law firm, professional services firm or another corporate environment.

• Strong interest and/or industry knowledge and background in Finance, Technology, or Media or relevant legal experience.

• A great sense of client service and comfortable working in a high pace environment.

• Excellent knowledge of Microsoft Outlook, Word, PowerPoint, and Excel and experience with CRM systems. Knowledge of Interaction, a +.

• Excellent project management and analytical skills.

• Strong presentation and writing

• Interpersonal skills and the ability to interact credibly, diplomatically, and effectively with all levels within the firm and with clients

• An undergraduate degree or relevant professional or industry experience is required.