Senior Administrative Assistant

Job description

The Senior Administrative Assistant provides support to three North America sales executives at Guy Carpenter, serving as the primary point of contact for internal and external constituencies in all matters.Guy Carpenter is seeking a candidate for the Senior Administrative Assistant position located in our New York, NY, office.What can you expect?The Senior Administrative Assistant should enjoy working within an entrepreneurial environment and be able to exercise good judgment in a variety of situations. This individual should have strong written and verbal communications, administrative and organizational skills with the ability to maintain a realistic balance among multiple priorities. The Senior Administrative Assistant should be able to work under pressure at times and handle confidential matters with discretion. Ideally, this individual is proficient in Microsoft Suites.What is in it for you?Being part of the Marsh & McLennan businesses; a premier global brand with the financial power to matchCulture where continuous personal development brings opportunity for professional growth and mobility Competitive pay, full benefits package starting day one (medical, dental, vision, STD/LTD, life insurance, generous 401k match AND automatic contributionGenerous paid time off for vacation, sick, company holidays and time to give back to your communityEmployee Resource Groups, which provide access to leaders, relevant volunteer and mentoring opportunities and interactions with counterparts in industry groups and client organizationsWorking with the most innovative and respected reinsurance colleagues in the industryWe will count on you to:Manage active calendar appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging travel plans, itineraries, agendas and compiling documents for travelCoordinate conference planning and agendas on an annual basis with important client stakeholdersPlan, coordinate and ensure schedules are followed, at times acting as the 'gatekeeper'Prioritize conflicting needs, handles matters expeditiously and proactively with swift follow-throughSuccessfully complete critical aspects of deliverables with a hands-on approach, including drafting emails and other tasks that facilitate the ability for the leaders to effectively lead the organizationAnticipate actions needed in advance of meetings to ensure executives are preparedEstablish, maintain and manage files and documents as applicable.Edit and create documents as needed using PowerPoint, Excel or Word, ensuring all documents produced adhere to company standardsManage administrative items (outgoing mail, overnight shipments and other deliverables) to clients, vendors and internal recipientsWhat you need to have:BA Degree required with 6+ years of experience supporting executivesProficiency in Microsoft Office, with experience in Word, Excel and PowerPointBasic business writing and advanced level shorthand skills preferredAbility to interface with c-suite clients, employees and management at various levels within an organizationEmbraces technology as part of the learning process and willingness to incorporate into roleExceptional interpersonal, organizational, business communication and time management skillsGood judgment and sensitivity to confidential documents, issues and informationHigh level of diplomacy, tact and discretion. Understands ethical issues and has a proven high level of integrityDisciplined and organized approach through proven organizational skills and experienceAbility to work well under pressure, multi-task, and work efficiently against deadlinesWhat makes you stand out:Demonstrated problem solving capabilitiesExcellent oral and written communication skillsAble to be proactiveGuy Carpenter & Company, LLC is a leading global risk and reinsurance specialist with more than 3,100 professionals in over 60 offices around the world. Guy Carpenter delivers a powerful combination of broking expertise, trusted strategic advisory services and industry-leading analytics to help clients adapt to emerging opportunities and achieve profitable growth. Guy Carpenter is a business of Marsh & McLennan Companies (NYSE: MMC), the world's leading professional services firm in the areas of risk, strategy and people. The company's 75,000 colleagues advise clients in over 130 countries. With annualized revenue approaching $17 billion, Marsh & McLennan helps clients navigate an increasingly dynamic and complex environment through four market-leading companies including Marsh, Mercer and Oliver Wyman. For more information, visit and follow Guy Carpenter on LinkedIn and & McLennan Companies and its Affiliatesare EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.