Senior Administrative Coordinator - New York

Job description

An opportunity has arisen for an outstanding administrative professional to manage our support team in New York.

Working amongst a team of dedicated, enthusiastic, and creative engineering professionals, this role will see you leading a local team of Administrative Coordinators, the go-to team for tying up loose ends and keeping things running smoothly, which allows our technical teams to focus on their specialties. When our newest museum or net zero energy building opens up, you'll know that you had a role in bringing that project to life. Utilizing exceptional communication and critical thinking skills, you will confidently learn to anticipate what your team needs next. Creativity and an eye for detail will serve you well in this engaging position.

What will I be doing?

• Leading a local team of Administrative Coordinators who provide all-around administrative support to hybrid employee teams including some formatting and modifying documents, reports, and spreadsheets
• Researching state licensing requirements and assisting engineers with applications and renewals
• Liaising with a variety of teams including IT, HR, Finance and Marketing to collaborate and coordinate operations, as well as covering for other Administrative Coordinators when they are on leave
• Supporting and inducting new team members, and guiding employees to Buro Happold programs and resources
• Managing and coordinating business travel arrangements

What will I bring to the role?

• Positive attitude with leadership experience
• Highly organised and natural planner
• Great communication skills across email, instant message, in person, and on video and phone calls
• Great computer skills including; Word, Excel, MS365, SharePoint, and experience of using spreadsheets and databases. More importantly, skill in researching tools to fill any knowledge gaps
• A strong foundation of administrative/office experience preferred
• In return, we offer a supportive and creative working environment, a competitive salary and range of benefits, and the autonomy to help you develop new skills and ways of working as you progress your career.

Buro Happold is proud to be a practice of a diverse range of professionals that reflects the countries in which we operate. In order to truly benefit from this diversity we must create an environment in which employees feel they can be themselves. Buro Happold actively promotes inclusivity across the practice to enable every individual to reach their full potential, feeling included is good for all of us. This begins with a fair and inclusive recruitment process which focuses on your skills, competencies and experiences in relation to the role. We understand that through collaboration, diverse people with different experiences develop the most innovative and elegant solutions.