Temporary Office Manager/Executive Assistant

Job description

Our client, a healthcare-focused hedge fund, is looking for a Temporary Office Manager/Executive Assistant to join their NYC team!

This is an ongoing temporary role starting ASAP.

Hours: 8:30-4:30

*onsite

Responsibilities:

• Maintain inventory and order office/kitchen supplies
• Extensive calendar management and meeting planning for research team of 10
• Coordinate meetings and conference room bookings
• Detailed domestic and international travel arrangements, including flights, hotels, conference registration, and ground transportation
• Schedule daily lunch orders and catering, as needed
• Manage the reception desk, answer phones, security, mailings, shipments, and other inquiries, etc.
• Handle contractor and vendor relationships
• Process expense reimbursements
• Organize office repairs and activities
• Oversee daily COVID safety protocol (disinfecting, daily health screening, weekly COVID testing, proof of vaccination for office guests, etc.)
• Participate in upcoming move
• Other responsibilities and interesting projects, as needed

Qualifications:

• Strong attention to detail
• Self-directed
• Excellent written and verbal communication skills
• Proficient in Microsoft Office

Please submit your resume for immediate consideration.

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.