Senior Finance Manager, IT

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Job description

Aspen Dental Management, Inc. (ADMI) is one of the largest and most trusted retail healthcare business support organizations in the U.S., supporting 15,000 healthcare professionals and team members at more than 1,000 health and wellness offices across 46 states in three distinct categories: Dental care, urgent care, and medical aesthetics. Working in partnership with independent practice owners and clinicians, the team is united by a single purpose: to prove that healthcare can be better and smarter for everyone. ADMI provides a comprehensive suite of centralized business support services that power the impact of four consumer-facing businesses: Aspen Dental, ClearChoice Dental Implant Centers, WellNow Urgent Care and Chapter Aesthetic Studio. Each brand has access to a deep community of experts, tools and resources to grow their practices, and an unwavering commitment to delivering high-quality consumer healthcare experiences at scale.

The Senior Finance Manager, IT role will be responsible for the management of key financial and procurement activities across various lines of business, including but not limited to overseeing IT spend and budgets, managing, supporting, and governing contracts, managing vendor relationships, and acting as an IT liaison to enhance transparency, trust, accountability, and alignment between IT and its corporate business partners.

Duties and Responsibilities:

• Liaison with IT Leadership, Procurement, and Finance teams to accurately track spend and forecast yearly IT operating and capital requirements across all categories, including maintaining a multi-year forecast
• Work with IT Leadership team in creating an annual plan identifying opportunities (quality improvement, cost containment and operational efficiency) and assess their financial impact
• Co-develop and oversee IT budget ensuring the department remains on budget; serve as the liaison to explain any variances in IT forecasts and corrective actions as necessary
• Maintain a complete list of all IT spend and contractual relationships across the enterprise, including how costs should be allocated as applicable
• Monthly financial validation, analysis, corrections, and reporting of all IT spend
• Administrative support of product receipts, invoice approvals, coding, and submission to Accounts Payable
• Work with Accounting on project accounting lifecycle project phases and coding, project spend tracking and reforecasting, placed in service, retirements, end of life, etc.
• Work with accounting at month end on accruals to ensure completeness of IT opex and capex spend in the financials
• Act as IT lead working with Procurement, legal, and finance teams, in developing a pro-active/timely sourcing strategy to solicit material quotations (RFQ/RFP) including reviewing contractual details prior to execution
• Monitor strategic IT vendor/supplier agreements to ensure commitments are met
• Work with strategic sourcing group to streamline and improve sourcing processes for IT
• Facilitate a periodic analysis of the IT organization's asset inventory and ensures both completeness and accuracy for tax, financial reporting, and technology refresh purposes
• Oversee IT requisition order activities and ensure compliance with procurement policies and regulatory requirements
• Manage and optimize strategic vendor/supplier performance, including contract compliance, continuous improvement, and reduction in total cost of ownership
• Work with Procurement and Finance teams to improve automation and controls of the IT procure-to-pay process, including the use of purchase orders
• Manage the execution of financial-related IT monthly activities, including budget to actual meetings with IT Leaders, Operational meetings with Procurement and Finance teams

Skills Required:

• Proficient knowledge and experience of hardware and software procurement best practices and methodologies
• Must have working knowledge across both application and infrastructure teams, relying on experts from both areas
• Familiarity with sourcing, contract, and vendor management
• Strong financial acumen with consultative, analytical, and problem-solving skills
• Familiarity with basic accounting concepts
• Excellent organizational, communication, collaborative, and interpersonal skills to foster respect and teamwork with internal and external partners
• Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines
• High professional and ethical standards for handling confidential information
• Ability to gather and analyze data
• Strong track record for analyzing complex problems/issues, identifying patterns and recommending creative solutions
• Able to thrive in a fast-paced industry
• Ability to work independently as well as in a collaborative team environment

Qualifications & Experience:

• Bachelor's degree in Business Administration, Supply Chain, Finance, Accounting, Economics, or related field required
• Minimum of 5 years' experience in similar role supporting IT
• Demonstrated experience in financial analysis, sourcing, and vendor management
• The ability to effectively interact with executives and stakeholders at all levels of the organization and deliver effective presentations
• Proficiency with Workday or another Tier 1 ERP system experience a plus
• Proven record of service excellence