Administrative Coordinator I

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Job description

Administrative Coordinator I

At Regeneron, the Administrative Coordinator provides support and administrative duties for supervisor and department staff as required. Compiles and processes various standard documents and correspondences. Relays and resolves telephone and walk-in inquiries. Schedules calendar items and meetings, makes travel arrangements, processes forms, enters data, and maintains records. Edits and proofreads documents to ensure accuracy.

A typical day may include:

• Provide a wide variety of typing assignments which are sometimes confidential in nature; operates a personal computer to enter data, draft, edit, revise and print letters, tables, reports, and other materials
• Greet and direct visitors
• Resolve routine administrative problems and answers inquiries concerning activities and operations of department/division
• Work with Alliance team to facilitate the scheduling of meetings and other Alliance initiatives
• Accept, screen, and direct all telephone calls
• Prepare copies and facsimiles for staff members as needed
• Work with team(s) to open and track purchase orders
• Sort, screen, and distribute all incoming and outgoing mail
• Coordinate meetings, appointments, conferences, partner with Talent Acquisition to schedule interviews, orders food internally and from outside vendors
• Perform other duties related to maintaining supervisor's and other team members' schedules as assigned
• Order, stock, and distribute office supplies
• Perform a range of staff and/or operational support activities, sometimes serving as a liaison with other departments on basic administrative matters
• Coordinate travel and develops expense reports

This role might be for you if you have:

• Associates Degree or minimum 3 years of experience in an administrative function; preferably in the health care or life sciences industry
• Bachelor's degree preferred
• Strong interpersonal communication skills , ability to work across multiple departments and create effective teams
• Proficiency in presentation, facilitation, and influencing skills are required
• Ability to manage multiple priorities, strong organizational, planning, and project management skills are necessary, with a high results orientation required
• Demonstrated mastery in oral and written technical communication as well as background with instructional design
• Computer skills:
• Proficient in Microsoft PowerPoint, Microsoft Excel, Microsoft Outlook
• Training software such as Adobe CAPTIVATE, Brain shark, Concur etc. helpful
• Demonstrates Regeneron's Core Success Factors including but not limited to passion for the work, behaving ethically and professionally, professional excellence and teamwork

Does this sound like you? Apply now to take your first steps toward living the Regeneron Way! We have an inclusive and diverse culture that provides amazing benefits including health and wellness programs, fitness centers and stock for employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or maternity status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application process. Please contact us to discuss any accommodations you think you may need.

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