Executive Administrative Assistant

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Job description

Duties and Responsibilities:

•Planning, coordinating, and carrying out company-wide projects, events, and activities

•Sorting and scanning incoming mail and preparing all outgoing mail and packages

•Supporting staff appreciation efforts by organizing and sending gifts for various internal events

•Assisting the Accounting Department with invoices, payments, receipts, and reimbursements

•Making and monitoring travel arrangements for employees

•Fulfilling basic receptionist duties as needed

•Working with Printful's Green Team to ensure we implement and meet our sustainability goals

•Acting as a cultural ambassador for the Charlotte location to promote and model the Printful company values

•Performing additional duties as assigned

In This Role, We'll Expect You To

•Manage your time well and handle multiple projects at once

•Have a proactive and creative approach to problem-solving

•Have an eye for detail and strong organizational skills

•Be adaptable to different situations

•Have strong written and verbal communication skills

Requirements

•Prior Executive/Administrative Assistance experience supporting a large team in a fast-paced environment

•Must have strong MS Word, Excel and PowerPoint skills, especially in document reformatting/design

•Very Strong Outlook Experience

•Ability to manage calendars, meetings, and phone calls with a proactive, predictive approach

•Good communication skills, both written and verbal, with attention to detail and the facility to summarize key facts

 Note: This role requires Fluent in both English and Chinese.