HR Assistant

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Job description

Job Details

Level: Experienced

Job Location: Evergreen Dickinson LLC - Dickinson, ND

Position Type: Full Time

Education Level: 2 Year Degree

Salary Range: Undisclosed

Travel Percentage: None

Job Shift: Day

Job Category: Human Resources

Description

We are Agemark Senior Living Communities and for the third consecutive year, we are certified #12 in Fortune Best Workplaces for Aging Services 2021! We are looking for an HR Assistant! This position is responsible for supporting the property in all local HR functions and providing clerical and administrative support to the Executive Director, staff and corporate accounting department. Required to work every other weekend at first. Also, given that we are in the healthcare industry, in order to protect both our team members and senior population we service, COVID vaccination is a mandatory condition of employment* and opportunities to receive the vaccine, free of charge are available at Agemark. *Exceptions are made on a case by case basis.

When we say "We're like family" at Agemark, it means something!

For more than 30 years, these are the things that have made Agemark a family of happy, engaged and productive employees - and of grateful, happy customers. You'll feel the difference the moment you walk through the door of any one of our communities.

As the HR Assistant, you'll be responsible for the following:

• Recruit, post openings, screen resumes, and schedule interviews in coordination with director(s)
• Send offer or decline letters to applicants and set up orientation dates for new hires
• Manage the background checks for the properties and communicate results to Directors/Hiring Managers
• Fax DHHS child and adult abuse registry forms to Validity
• Explain new employee paperwork, handbook, policies and procedures, and obtain required signatures for all new employee forms including job descriptions
• Schedule pre-employment drug screen & back screen appointments. Send results to appropriate managers
• Oversee benefits enrollment process for employees including meeting deadlines, gathering all paperwork, assure online enrollments are being completed & send/file all appropriate insurance forms to the appropriate person
• Provide new employee with a name tag, welcome gift, and uniform shirt(s)
• Arrange for new employee to view training videos and provide Virtual Dementia Training; complete/send appropriate documentation
• Assist new employees in logging into Relias learning modules, and oversee completion of required online training
• Create and maintain all new hire personnel files
• Responsible for submitting the workers compensation reports and forms to HR
• Receive and organize invoices
• Obtain approval on invoice and scan approved invoices to corporate
• Submit invoice preferences and additional charges to Corporate
• Maintain move-in and move-out dates
• Manage all deposits

HR Assistant Qualifications

• 2 years of experience in Human Resources preferred
• Experience working with recruiting, onboarding & benefits preferred
• Experience working for multiple people in a fast-paced environment
• Prior experience in office functions and customer service is required
• Prior experience working with some bookkeeping and file maintenance is preferred
• Knowledge of recruiting, screening & candidate sourcing
• Knowledge of benefits and FCRA in relation to background checks
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office and able to learn new programs quickly

HR Assistant Personal Attributes

• Act as a trusted advisor
• Target-oriented with ambition and hunger for results.
• Strong interpersonal, communication, and customer service skills
• Maturity with the ability to navigate stressful situations while being the calm to the environment
• Always reacts quickly and with a sense of urgency to requests, issues, e-mails or other events in a timely and flexible fashion.
• A strong team player that contributes ideas and suggestions to the team and is part of corporate strategy

We believe in taking care of our employees by offering:

• Competitive earnings
• Full Health, Dental and Vision Benefits including paid life insurance
• 401k match of 50% up to the first 6%
• PTO Accrual on DAY 1
• Annual Profit Sharing
• FREE Employee Assistance Program
• Tuition Reimbursement along with licensure and certification coverage
• Free meals 1x a day during your shift
• Legal services to draft a Will, Power of Attorney or Living Trust
• Membership with company discounts. 20%-70% off on movies, shows, concerts, hotels, sporting events, wellness and wireless
• Referral bonuses

At Agemark, we believe people heal and grow best when they feel like part of a loving family. It's the foundation for our approach to senior care and it's also how we choose, train and care for our staff. We're proud of the fact that we've been providing senior living care since 1987. Experience matters. Learning from it gives you perspective and wisdom. It's the foundation on which we've built a better alternative for senior care, one that emphasizes growth and whole-person wellness. Agemark Senior Living Communities embraces FOUR core values: Professionalism, Commitment, Integrity and Compassion. If you believe in doing what feels right, advocate for our elderly community, and want to be part of our Great Place to Work, we would love to hear from you. The Silver Tsunami is coming, and we are in the fastest growing industry. Apply with us at and be a part of our organization where it's our job to create a purposeful life for our loved ones and be the change we all want to see in our world. EOE.