Human Resources Assistant

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Job description

Join the cohesive team at Day City Hospice, whose unprecedented growth is matched only by our passion and dedication to patient-centered supportive care.

Position Summary: The HR Coordinator provides support to designated operational branch offices. This position carries out responsibilities across a broad range of HR related functions to include but not limited to new hire on-boarding, employee records management and HR reporting/analytics. The HRC will assist and work closely with regional HR management to complete day-to-day HR duties and special projects.

Essential Duties:

* Serves as a liaison to corporate Human Resources for new hires and current employees.
* Provides customer service by answering routine employee questions accurately and in a timely matter regarding benefits enrollment, changes, pay, etc.
* Supports branch management with payroll on a weekly basis by reviewing timecards and answering payroll questions.
* Confirms all pre-hire steps have been completed to include completion of pre-hire forms, background checks, and drug screens.
* Monitors the completion of Form I-9 and E-Verify submission and supports branch management to ensure timely completion of all required documents.
* Maintains new hire document checklists and assists with the assembly and maintenance of branch personnel files, both hard copy and electronic, to ensure files are complete with all required documents.
* Maintain employee files in compliance with applicable laws and in preparation to ACHC regulatory audit reviews.
* Enters personnel data changes in the payroll system to include: job title, pay rate, address, name, and status.
* Assists managers with Manager Self Service activities and employees with Employee Self Service registration and usage.
* Assists with the competency and performance review administrative process to ensure all competencies and reviews are received on time and tracked accordingly.
* Prepare new hire orientation packets.
* Conduct new hire onboarding and orientations, including employee policies, benefits and enrollment.
* Support employee communications: employee notices/postings, bulletin board management, intranet, and payroll system home page.
* Assist and coordinate the required paperwork for programs such as the Employee Referral Program and Tuition Reimbursement Program.
* Tracks and ensures current nursing licenses, TBs, CPR, insurance, etc.
* Ensures all appropriate steps are taken to remove a terminated employee's system access and other relevant systems are updated.
* Maintains a high degree of confidentiality at all times due to access to sensitive information.
* Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department.
* Follows all Medicare, Medicaid, and HIPAA regulations and requirements.
* Abides by all regulations, policies, procedures and standards.
* Performs other duties as assigned.

Performance Responsibilities:

* Maintains positive internal and external customer service relationships.
* Maintains open lines of communication.
* Plans and organizes work effectively and ensures its completion.
* Demonstrates team behavior and promotes a team-oriented environment.
* Represents the organization professionally at all times.

Position Requirements & Competencies:

* One to three years of human resources administrative experience or equivalent education/certification.
* Strong Microsoft Office skills, particularly in Excel.
* Strong verbal and written communication skills.
* Strong organizational and follow-through skills.
* Prioritizes tasks and manages time with strong multi-tasking skills.
* Strong interpersonal skills.

Working conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk, hear; use hands to finger, and handle controls. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand, walk, and stoop. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Environment: Moderate noise level similar to a typical office environment with computers, printers, and work activity.

Addus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.