Project Manager/Business Analyst

---

Job description

Vaco is hiring a Sr Project Manager to manage medium to large scale, high impact projects with moderate risk and complexity. The assignments will require a broad range of experience/knowledge and utilize Waterfall, Agile and Hybrid delivery methodologies. Proficiency in all stages of the project lifecycle including requirements gathering, scope, risk management, change management, budget & resource management and the delivery phases & ongoing application of lessons learnt are required.

RESPONSIBILITIES:

• Work with the business to identify a prioritized backlog of demand.
• Apply thorough planning and business analysis skills to document requirements and identify the budget and resources required to deliver these.
• Establish and maintain RACI matrices to drive stakeholder engagement throughout the delivery cycle.
• Pro-active management of risks to ensure controlled, predictable project delivery.
• Create detailed, well thought out project plans and ensure adherence from all stakeholders to their respective objectives and deliverables.
• Organize and lead periodic communication sessions with all concerned, to provide status and receive feedback
• Enforce strict control processes to manage scope, quality, schedule, risk and issues, contingency plans, budget, resources, success metrics, and benefits.
• Application of rigorous change control to all project baselines.
• Build detailed project budgets and own the process for project approval.
• Validate financial forecasts and provide ongoing reconciliation of resources and related project expenditures
• Ensure results are of the highest caliber with a clearly articulated scope and quantifiable business benefit.
• Provide guidance and support to subject matter experts and other team members assigned to run projects.
• Participate in establishing practices, templates, policies, tools, and partnerships to expand these capabilities for the organization
• Ensure projects adhere to methodology and compliance standards set by the company
• Ongoing development and uplift of project management skills throughout the business
• Ensure that all projects are closed correctly and BAU support models are established and understood

REPORTING:

• Interface with Global IT Leadership team to assign, co-ordinate, and report on projects across the regions
• Portfolio reporting to demonstrate status and progress of all in flight projects
• Management of demand pipeline to ensure that project demand is captured, prioritized, planned and executed
• Ongoing development of methodology to incorporate internal feedback, lessons learned and wider best practice techniques
• Ongoing project health checks to drive continuous improvement

ADDITIONAL SKILLS:

• Bachelor's degree (or equivalent) in appropriate discipline
• 3-5+ years' experience of working in project management
• Appropriate project management certification or progress towards (PMI/ITIL)
• Proven ability to manage projects in Waterfall, Agile and Hybrid methodologies
• Experience managing at least 3-4 projects concurrently
• Strong time management, organization, verbal and written communication skills
• Self-motivated and proactive
• Ability to manage competing, sometimes conflicting demands.
• Approachable, relatable, exhibits high level of emotional intelligence and self-awareness
• Excellent problem-solving and critical-thinking skills, including the ability to remove barriers and enable teams to complete their objectives.
• Comfortable communicating at different levels within a large organization.
• Able to manage the needs of diverse stakeholders.
• Strong focus on delivering quality business outcomes.
• Strong influencing and negotiation skills, including the ability to navigate in a matrixed organization effectively

Job Requirements:
Vaco is hiring a Sr Project Manager to manage medium to large scale, high impact projects with moderate risk and complexity. The assignments will require a broad range of experience/knowledge and utilize Waterfall, Agile and Hybrid delivery methodologies. Proficiency in all stages of the project lifecycle including requirements gathering, scope, risk management, change management, budget & resource management and the delivery phases & ongoing application of lessons learnt are required. RESPONSIBILITIES: •Work with the business to identify a prioritized backlog of demand. •Apply thorough planning and business analysis skills to document requirements and identify the budget and resources required to deliver these. •Establish and maintain RACI matrices to drive stakeholder engagement throughout the delivery cycle. •Pro-active management of risks to ensure controlled, predictable project delivery. •Create detailed, well thought out project plans and ensure adherence from all stakeholders to their respective objectives and deliverables. •Organize and lead periodic communication sessions with all concerned, to provide status and receive feedback •Enforce strict control processes to manage scope, quality, schedule, risk and issues, contingency plans, budget, resources, success metrics, and benefits. •Application of rigorous change control to all project baselines. •Build detailed project budgets and own the process for project approval. •Validate financial forecasts and provide ongoing reconciliation of resources and related project expenditures •Ensure results are of the highest caliber with a clearly articulated scope and quantifiable business benefit. •Provide guidance and support to subject matter experts and other team members assigned to run projects. •Participate in establishing practices, templates, policies, tools, and partnerships to expand these capabilities for the organization •Ensure projects adhere to methodology and compliance standards set by the company •Ongoing development and uplift of project management skills throughout the business •Ensure that all projects are closed correctly and BAU support models are established and understood REPORTING: •Interface with Global IT Leadership team to assign, co-ordinate, and report on projects across the regions •Portfolio reporting to demonstrate status and progress of all in flight projects •Management of demand pipeline to ensure that project demand is captured, prioritized, planned and executed •Ongoing development of methodology to incorporate internal feedback, lessons learned and wider best practice techniques •Ongoing project health checks to drive continuous improvement ADDITIONAL SKILLS: •Bachelor's degree (or equivalent) in appropriate discipline •3-5+ years' experience of working in project management •Appropriate project management certification or progress towards (PMI/ITIL) •Proven ability to manage projects in Waterfall, Agile and Hybrid methodologies •Experience managing at least 3-4 projects concurrently •Strong time management, organization, verbal and written communication skills •Self-motivated and proactive •Ability to manage competing, sometimes conflicting demands. •Approachable, relatable, exhibits high level of emotional intelligence and self-awareness •Excellent problem-solving and critical-thinking skills, including the ability to remove barriers and enable teams to complete their objectives. •Comfortable communicating at different levels within a large organization. •Able to manage the needs of diverse stakeholders. •Strong focus on delivering quality business outcomes. •Strong influencing and negotiation skills, including the ability to navigate in a matrixed organization effectively