Accounting Clerk / Office Assistant

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Job description

Job Summary:

Provides assistance to the Operations Manager. Performs routine assigned tasks through the use of basic office skills in conjunction with direction from supervisor.

Duties and Responsibilities:

• Answers all incoming calls, responds to routine inquiries, takes messages for and routes calls to appropriate individuals.
• Provides general administrative support for the Operations Manager, including routine processing of invoices, data entry, preparation of miscellaneous reports, and customer service.
• Enters all incoming service calls into system; coordinates repairs, sets appointments and communicates with construction team and customer to ensure all service issues are addressed.
• Performs other clerical tasks such as establishing and maintaining filing systems, copying, filing and preparation and distribution of mass mailings.
• Maintain required insurance and documentation for vendors.
• Orders and maintains inventories for office supplies and other required materials.
• Responsible for sorting, coding and processing of Accounts Payable invoices including data input; copying and filing.
• Opens, sorts, date stamps and distributes incoming mail.
• Performs additional assignments as requested by supervisor.

Required Skills

Skills and Abilities:

General office and administrative skills. Customer-service oriented with professional and courteous attitude. Good verbal and written communication skills for interaction with a variety of people inside and outside of organization; ability to follow oral and written instructions. Good working knowledge of Microsoft Word, Excel, Quick Books Online and BuilderTrend system experience is a plus.

Required Experience

Minimum Education/Experience:

High school graduate with basic academic and practical skills gained through school curriculum combined with at least one year of related work experience and/or training; general knowledge of routine administrative skills and office functions.

Work Conditions:

Office environment.

Ashford Homes offers a comprehensive benefits package, including medical, dental, vision, life insurance and 401K.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: One location