Real Estate Intern, Part-time

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Job description

Job Title

Real Estate Intern, Part-time

Job Description Summary

Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.

Job Description

* Provide full administrative support, including front-line phone answering, opening/closing of office, attending/sitting at front reception desk, typing/completing reports, filing (paper and electronic), and distribution of correspondence.
* Assist Project Manager with various appropriate duties and learn project management process.
* Assist Transaction Manager with various appropriate duties and learn transaction management process.
* Assist Capital Manager with various appropriate duties and learn capital project process.
* Generate and distribute tenant communication blasts.
* Set-up and appropriately utilize tenant contact distribution lists via email and text.
* Schedule and coordinate meetings, conference calls, events, as requested.
* Assist in client site/building on-boarding activities at the direction of Property Manager.
* Execute lease administration activities including gaining initial tenant contact information, quarterly update to the real estate building reference manual, tenant insurance information, etc.
* Build and generate reports as requested out of all databases in use (YARDI, CoStar, CMS).
* Prepare and code invoices for Property Manager's approval.
* Ensure prompt and accurate completion of vendor/supplier contracts and supporting certificates of insurance. Save all to appropriate databases.
* Track and file vendor/supplier contracts and certificates of insurance; utilize provided databases to keep track of expirations and gain new contracts at least 60 days prior to expiration of former contract.
* Utilize, monitor, maintain the work order system and prepare monthly reports for Property Manager regarding performance and status of work orders.
* Maintain property, lease and contract files (hard copy and electronic) and any other files located within the real estate office.
* Promote and foster positive relationships with tenants and owners and track service calls via work order system.
* Other duties as assigned.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.