Confidential Human Resources Coordinator

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Job description

Job Summary

As a Confidential Human Resources Coordinator, you will support the administrative functions of human resources that directly affect Team Members.

Job Description

• Experience Required: 6 months to 1 year
• Experience Desired: Knowledge of HR related DOT regulations; Knowledge of labor agreements; Payroll experience in a union environment; Understanding of OSHA safety regulations; Knowledge of general HR laws and software including timekeeping, PeopleSoft, etc.
• Education Required: High school diploma or equivalent with 18 months+ of additional training
• Travel Required: Regional Daily, 10 - 25%;

Job Responsibilities

• Process weekly payroll, including pre-close, pay report review, overtime & labor reporting, payroll submission, paycheck adjustments, accumulated hours book and vacation/holiday tracking to guarantee Team Members receive accurate pay.
• Manage attendance tracking of both tardies and absence incidents of all Team Members, maintaining documentation of attendance write-ups along with proper disposition of medical documents and doctor's excuses to ensure accurate records are retained for the store's reference.
• Assist with Team Members' issues, including leaves of absence, payroll discrepancies, contacting the Team Member relations specialist with complaints/concerns and coordination of unemployment documentation and witnesses for hearings. Encourage open lines of communication with the store leader, TMRS and department leaders to ensure Team Members'; needs are met.
• Track birthdays and anniversaries for all Team Members, lunch coupons and the perfect attendance report, and provide a monthly drawing in order to recognize all Team Members.
• Submit status change notifications, data entry transactions and terminations to corporate human resources to ensure accurate and timely information is obtained and any inconsistencies can be resolved.
• Provide administrative support for functions such as tracking training in the system, organizing the United Way efforts and providing a yearly vacation schedule. Complete all uniform, business card, stationary, personal protective equipment and name badge orders to ensure streamlined efficiency.
• Support and assist the store leader as requested in areas such as the safety committee, yearly drives and fundraising efforts to ensure efficient store operations. Coordinate donations.
• Organize and facilitate store orientations, which includes creating name tags, scheduling new hires for orientation, reviewing policies and procedures, ordering uniforms and completing new hire paperwork and I-9 verifications; coordinate store hiring needs and assist with recruiting activities, including pre-employment drug tests; conduct new hire follow-up discussions; follow-up on new hire surveys.
• Update and post bid letters and management's weekly schedules for Team Members and the store leader so that all Team Members are kept up to date on store opportunities and communications.
• Adhere to and understand the collective bargaining agreement (if applicable) in order to be knowledgeable of vacation and holiday policies and procedures.
• Take responsibility for miscellaneous payroll matters, handling punches, scheduling issues and SmartTrack maintenance.
• Follow up on I-9 verifications for Team Members (I-9 certification required).
• Administer random drug testing (per established policy).

About Us

At Giant Eagle Inc., we're more than just food, fuel and convenience. We're one giant family of diverse and talented Team Members. Our people are the heart and soul of our company. It's why we strive to create a nurturing environment that offers countless career opportunities to grow. Deep caring and solid family values are what makes us the one of the top work places for jobs in the Greater Pittsburgh, Cleveland, Columbus and Indianapolis Areas. From our Warehouses to our GetGo's, our grocery Stores through our Corporate home office we are working together to put food on shopper's tables' and smiles on their faces. We're always searching for the best Team Members to welcome to our family. We invite you to join our Giant Eagle family. Come start a lasting career with us.