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Administrative Assistant

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Fayette County State of Ohio

2021-12-03 16:30:03

Job location Washington Court House, Ohio, United States

Job type: fulltime

Job industry: Administration

Job description

Job Description

ESSENTIAL FUNCTIONS:

Process bi-weekly time-cards (track attendance, time off, vacation, comp, PT and OT hours accordingly)

Conduct daily pay-ins to the Fayette County Treasurers Office

Complete the Board of Health Monthly Meeting Packet and distribute to assigned staff and Board of Health Members prior to the meeting.

Assist with the monthly Board of Health bills, mailing out invoices, checks and other items as directed by the Fiscal Officer.

Check the mail daily for bills, invoices and correspondence

Maintain the postage system

Maintain the meeting room schedule

Take phone calls and messages

Maintain personnel files in accordance with the office policies

Create and disseminate a staff monthly newsletter as directed by the Deputy Health Commissioner

Assist the Deputy Health Commissioner with the agency Annual Report

Work collaboratively with the Deputy Health Commissioner and Fiscal Officer (admin team) with creating, maintaining, typing and filing local Fayette County Public Health rules/policies in agreement with Ohio Department of Health policies and Fayette County Commissioners policies.

Send mailings as directed by Fayette County Public Health Admin Team.

Maintain filing, copying and office management for the Deputy Health Commissioner and Fiscal Officer

Perform other work-related duties as directed by the Deputy Health Commissioner and Fiscal Officer

Demonstrates regular and predictable attendance

Completes required trainings as assigned

Will participate in Quality Improvement activities as they pertain to position

Other duties as directed by supervisor

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